Administrative Assistant II

Administrative Assistant Ii

Malanai LLC is recruiting for an Administrative Assistant II to join our San Angelo, TX team in support of the US Department of Transportation (DOT) National Highway and Transportation Safety Administration (NHTSA) effort. We are seeking an enthusiastic, exceptionally bright, multitasking, and detail-oriented Administrative Assistant. This person will proactively perform administrative duties and functions that include, but are not limited to correspondence management, process tracking, report generation, data entry, and document quality control.

Key responsibilities include :

• Retrieve and log physical mail and packages received.
• Monitor and perform all phone correspondence in office.
• Ensure business processes requiring review and approval of multiple parties are completed within the designated time frame.
• Create and maintain job process documentation for standard tasks.
• Draft and proofread professional correspondence.
• Perform data entry and quality control on electronic records and test reports.
• Maintain a daily activity log for test track work completed by external contractors.
• Monitor and schedule annual calibration of test equipment with outside contractors.
• May be required to drive government vehicles as needed.
• Other duties as assigned.

Qualifications :

Technical qualifications :

Benefits :

Physical requirements : Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. May include lifting weight up to 50 pounds as necessary.

Malanai LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions, functions and qualifications may vary depending on business needs. Malanai LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally.