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Senior Payroll Specialist
Senior Payroll SpecialistAvison Young • Des Plaines, IL, US
Senior Payroll Specialist

Senior Payroll Specialist

Avison Young • Des Plaines, IL, US
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Payroll Specialist

Performs wide variety of payroll processing activities for weekly / biweekly, multi-state payroll and multiple companies. One to two years of payroll experience, detail oriented, ability to work independently, good Excel knowledge, ADP WorkForce Now is a plus.

The base salary is aligned with market data and is estimated between $65,000 to $75,000 with the ability to achieve additional compensation through bonus. This salary range reflects base compensation for the position across all US locations. Within this range, individual pay is determined by work location and other factors including relevant education / training, experience, and internal equity.

Responsibilities

  • Gathers timesheets for all hourly employees and uploads hours provided via Excel into ADP. Uploads hours from time and attendance system. Notifies supervisors for any timecard exceptions that need attention.
  • Gathers commissions from staff accountants and separate offices, consolidates into one single file and uploads the amounts to ADP.
  • Maintains draw and advance payments for Independent Contractors and employees. Updates the draw schedule. Notifies the offices of draw expiration and sets up new draws in the SAPC database. Uploads draws and advance payments to ADP on a weekly basis.
  • Processes biweekly payroll and weekly commission payments. Runs payroll previews on a weekly and biweekly basis. Checks for discrepancies and makes necessary corrections to the payroll batch.
  • Runs all necessary reports to check and balance weekly and biweekly payroll.
  • Separates and mails checks on a weekly basis.
  • Downloads statistical reports, payroll registers, and payroll summaries for each company code, after each payroll run.
  • Prepares wire spreadsheet after each payroll run.
  • Runs payroll registers (including reimbursable) after each weekly payroll and distributes to the necessary offices every Friday.
  • Maintains commuter benefits deductions and reconciles the amounts on a monthly basis.
  • Responds to employment and wage verifications requests.
  • Assists employees in resolutions of payroll related inquiries in a timely manner.
  • Generates reports from ADP as requested by the offices.
  • Works with ADP on resolving any payroll related issues.
  • Replaces Payroll Supervisor, during her absence, including payroll processing for all employees.
  • Supports Payroll Supervisor in new company set ups, quarterly and year end reviews, tax registrations with state agencies, timekeeping and PTO implementation.
  • Assists Accounting Department with independent Contractor benefits payment contracts in Global Payment system on an annual basis. Assists with 401K and Worker's Compensation audit requests.
  • Assists with special projects as needed.

Qualifications

  • A high school diploma is required; an Associate's or Bachelor's degree in a related field is a plus. A Certified Payroll Professional (CPP) designation is highly preferred.
  • Progressive experience in a payroll specialist or similar role, with a proven track record of managing payroll for a large, multi-state organization.
  • Expert proficiency in a payroll and HRIS system (e.g., ADP, Workday, Ultimate Software) is required. Advanced Microsoft Excel skills are essential.
  • Deep knowledge of federal, state, and local payroll regulations and tax laws.
  • Excellent verbal and written communication skills, with a professional and helpful demeanor.
  • A meticulous attention to detail and a high degree of accuracy in all data entry and reporting tasks.
  • A highly organized and self-motivated individual who can work effectively with minimal supervision and manage multiple priorities.

    • Our Equal Opportunity Commitment

    Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

    Benefits offered to full time W2 employees :

  • Traditional and Roth 401k with generous employer match and immediate vesting
  • 12 weeks of Paid Parental Leave after one year of tenure
  • Medical, Dental, Vision Insurance
  • Company paid Life and AD&D Insurance
  • Company paid Short & Long-Term Disability
  • Voluntary Critical Illness and Accident Coverage
  • Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
  • Wellness program
  • Employee Assistance Program (EAP)

    • Work-Life Balance :

  • Competitive paid vacation days
  • 2 personal / wellness days
  • Paid holidays plus 2 floating holidays
  • Annual volunteer day for Day of Giving
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    Senior Payroll Specialist • Des Plaines, IL, US