Executive Assistant

JobotCosta Mesa, CA, US

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Executive Assistant, great culture / team, Legal, Costa Mesa, CA

This Jobot Job is hosted by : David Hyon

Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.

Salary : $85,000 - $100,000 per year

A bit about us :

Trust and Probate Litigation firm offering premier legal services across the nation in 4 states

Why join us?

Fully Paid Medical Benefits

401k

PTO above market

FSA

Competitive pay

Job Details

Job Details :

We are seeking a dynamic and experienced Permanent Executive Assistant to join our thriving legal firm. The ideal candidate will be a highly organized, detail-oriented individual who thrives in a fast-paced environment and has a strong background in the legal industry. The Executive Assistant will be responsible for providing comprehensive administrative support to our senior legal team, maintaining a high level of confidentiality, and ensuring the smooth operation of our office. This is an excellent opportunity to join a firm that values its employees and offers a competitive salary and benefits package.

Responsibilities :

Manage and maintain legal files and documents, ensuring they are up-to-date and easily accessible.
Serve as the primary point of contact for clients, handling inquiries and correspondence with professionalism and discretion.
Prepare and edit legal documents, including contracts, agreements, and court filings.
Coordinate and schedule meetings, depositions, court dates, and other appointments, ensuring all parties are informed and prepared.
Provide project support to the legal team, including research, data analysis, and report preparation.
Maintain the highest level of confidentiality in all interactions and communications.
Use problem-solving skills to effectively address and resolve office and client issues.
Communicate effectively with a diverse range of individuals, from clients and court personnel to attorneys and office staff.

Qualifications :

Minimum of 5+ years of experience as an Executive Assistant, preferably in a legal setting.

Proficiency in legal file management and document preparation.

Exceptional client communication skills, with a focus on providing excellent customer service.

Proven ability to coordinate meetings and manage complex schedules.

Strong project support skills, with the ability to manage multiple tasks and deadlines simultaneously.

High level of confidentiality, with a deep understanding of the sensitive nature of legal work.

Excellent problem-solving skills, with a proactive approach to overcoming challenges.

Superior communication skills, both written and verbal.

Legal experience is a strong plus, but not required.

If you are a motivated, detail-oriented professional with a passion for legal work and a commitment to excellence, we would love to hear from you. Apply today and take the next step in your career with our dynamic legal team.

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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Executive Assistant • Costa Mesa, CA, US