Administrative Assistant

A well-established investment management firm is seeking an Administrative Professional to provide comprehensive administrative support to multiple senior and mid-level professionals. The ideal candidate will have 3-5 years of experience in a similar role, preferably within private , investment management, or financial services. This role is a hybrid schedule, with four (4) days onsite in Menlo Park, and 1 day (typically Fridays) remote. Our client is considering candidates interested in temp-to-perm or direct hire.

If you think you are the right match for the following opportunity, apply after reading the complete description.

Key Responsibilities

Provide broad administrative support, including answering and directing calls, greeting visitors, and handling correspondence.

Manage busy calendars, assist with time management, and prioritize scheduling needs.

Arrange and coordinate internal and external meetings, including video and conference calls.

Liaise with internal and external contacts to coordinate complex meeting schedules.

Plan and arrange domestic and international travel itineraries.

Prepare and submit monthly corporate and personal expense reports.

Ensure all professionals are prepared for meetings by organizing necessary materials.

Maintain accurate and up-to-date contact information and organized filing systems.

Provide backup support to reception or other administrative professionals as needed.

Perform other projects and tasks as assigned.

Role Requirements

Bachelor's degree required.

Minimum of 3 years of relevant administrative experience preferred.

High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Excellent organizational, time management, and project coordination skills.

Strong attention to detail and accuracy.

Outstanding interpersonal and communication skills with the ability to work with a wide range of individuals.

Proven ability to manage multiple tasks and shifting priorities effectively.

Desired Skills

Proactive, reliable, and professional with a positive, can-do attitude.

Self-starter who takes initiative and works with minimal guidance.

Team-oriented and able to contribute positively to office culture.

Maintains strict confidentiality and exercises sound judgment.

Detail-oriented, with a commitment to high standards and accuracy.

Dedicated to anticipating and fulfilling team needs.

Compensation

Hourly rate (for temp-to-perm portion) : $48-62 / hour

Base salary range : $100,000 - $130,000+ , commensurate with experience and qualifications.

Comprehensive benefits package and potential performance-based incentives are also offered.

Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply.

California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser : https : / / jobs.beaconhillstaffing.com / eeoc /

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information :

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!

Beacon Hill. Employing the Future (TM)