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Development & Marketing Coordinator

Development & Marketing Coordinator

VivalonSan Rafael, CA, US
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Job Description

Job Description

Description :

Vivalon is a Marin-based nonprofit that has been serving the community for over 70 years. Recognized 10 times as one of the Best Places to Work in the North Bay , we are proud to foster a supportive, mission-driven workplace culture. Vivalon serves older adults and adults with disabilities by helping them stay active, informed, supported, and nourished—while also meeting their essential transportation needs. Our core services include Rides, Meals, Classes, Care, and Advice.

We are looking for a Marketing & Development Coordinator. This position plays a crucial role in supporting fundraising and marketing initiatives to advance Vivalon's mission and goals. They will assist in fundraising campaigns, donor research and prospecting, grant coordination, donor communication and stewardship, database management, event support, and general administrative tasks. This position provides exposure to Salesforce and other prominent software platforms. This role reports directly to the Chief Development Officer.

Essential Functions :

Department Support

  • Assist in scheduling and setting up group meetings
  • Ensure fundraising collateral is stocked at the Healthy Aging Campus
  • Maintain inventory of stationery, envelopes, snacks, and beverages for donors

Database & Donation Processing

  • Maintain and update donor database (Salesforce), ensuring accuracy
  • Update donor records (e.g., marital status, deceased, divorced)
  • Process donations, generate acknowledgment letters, and track gift history
  • Prepare financial reports, mailing lists, and fundraising material.

    • Marketing & Communications

  • Manage and grow social media presence, including content creation and engagement tracking
  • Support website updates and user experience improvements
  • Create content and graphics for flyers, newsletters, brochures, and event materials
  • Assist with email marketing campaigns, including drafting content and tracking performance
  • Coordinate photography and video projects for events and campaigns
  • Help maintain brand consistency across all communications

    • Event Support

  • Manage event registrations, guest lists, and follow-up communications
  • Coordinate signage, collateral, and displays for events
  • Provide on-site support : set-up, check-in, vendor coordination, and attendee engagement
  • Collaborate with staff and volunteers for smooth event execution
  • Assist with post-event evaluation and reporting
  • Track event participation and revenue in the donor database

    • Fundraising Appeals

  • Project manage fundraising appeals, including production coordination and list management

    • Estate Planning Support

  • Serve as key liaison with FreeWill vendor
  • Ensure estate planning collateral is stocked at the Healthy Aging Campus
  • Assist with Estate Planning Workshop series
  • Send pre- and post-event emails to participants

    • Donor Relations & Stewardship

  • Assist with donor stewardship activities (thank-you calls, notes, recognition)
  • Research prospective donors
  • Research obituaries and update donor records accordingly
  • Assist with donor qualification letters

    • Grants & Sponsorships

  • Assist with grant proposals and reporting
  • Research grant funding and sponsorship opportunities

    • Requirements :

  • 1-3 years of experience in an administrative role, preferably supporting fundraising, sales, or a related field.
  • Excellent written and oral communication skills, with experience managing various types of correspondence.
  • Strong computer and internet proficiency, along with a proactive willingness to learn new technology tools, is a must for this role. The ability to quickly adopt and navigate software applications with ease will enable you to excel in your responsibilities and contribute effectively to our team.
  • Strong attention to detail and accuracy in data entry and maintenance.
  • Ability to run custom reports, export / import data, customize fields, and set up new campaign tracking in databases / software programs.
  • Experience in managing logistics for events and meetings, with the ability to anticipate attendee needs and requirements.
  • Strong judgment in a fast-paced and dynamic environment, capable of multitasking, coordinating with multiple individuals, and maintaining high accuracy standards.
  • Proven ability to establish and maintain positive relationships with donors, clients, partners, volunteers, coworkers, and the public.
  • Ability to maintain confidentiality, exercise discretion, and demonstrate good judgment.
  • Willingness to take the initiative and contribute to Vivalon's goals.

    • Compensation and Benefits

  • $62,000-$72,000 annually (depending on experience)
  • Benefits package that includes medical, dental, vision, chiropractic, life, retirement, paid time off, holidays, and more.

    • Why Join Vivalon?

    We offer a collaborative, mission-driven environment where your work directly supports the well-being of our employees and community. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth.

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