Senior Administrative Assistant; HR CoordinatorYale University • New Haven, CT, US

Senior Administrative Assistant; HR Coordinator

Yale University • New Haven, CT, US

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Yale Administrative Coordinator

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Hourly Range : 31.05

Overview

Under the direction of the Manager of Faculty and Administrative Affairs in the Emergency Medicine, OBGYN, Ophthalmology and Urology Integrated Business Office, this role is responsible for coordinating administrative activities related to faculty, staff, researchers and visitors (e.g., faculty affairs, appointments / promotions, faculty / staff recruitment, faculty credentialing, postdoctoral / postgraduate / visiting researchers, visa coordination, on and off-boarding, recruitment ads and coordination of the processes involved (Workday, Interfolio, Request for Position, Review / Promotion / Tenure, Yale Talent Network). Assists with faculty / staff-related projects as needed. This position handles confidential / sensitive information which requires a high level of discretion.

Required Skills and Abilities

Demonstrated experience in academic / faculty or staff affairs or Human resources.
Demonstrate expertise with Word / Excel / Outlook / Zoom.
Strong verbal and written communication skills with ability to respond in a professional and timely manner.
Superior customer service skills and attention to detail.
Strong ability to be a team player and work collaboratively with faculty / staff and exhibit professionalism with all organizational levels (in and outside of Yale University).
Ability to take initiative, follow-through and coordination of changing priorities.

Preferred Skills and Abilities

Proficiency in Workday, RFP, RPT, Interfolio. Proven experience / knowledge of Yale faculty and staff policies / procedures. Knowledge of Teams. Proven experience in a healthcare environment.

Principal Responsibilities

Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems.

Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets.

Provides editorial support for a journal / publication. Proofreads and edits material for grammatical and factual accuracy.

Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences.

Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance.

Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material.

Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

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Administrative Assistant Hr • New Haven, CT, US