Bookkeeper / Administrative Assistant

Job Description

Job Description

Bookkeeper & Administrative Lead (Part-Time)

Location : Jewish Life Center, Raleigh, NC

Schedule : In-person | Avg. 30 hours / week

Reports to : Senior Rabbi, Rabbi Mendy Wilschanski

About the Jewish Life Center

The Jewish Life Center (JLC) is dedicated to serving the Jewish community across the greater Raleigh area. Through a broad array of programs — including Congregation Sha’arei Israel, Chabad Hebrew School, Camp Gan Israel, Women’s Circle, and Men’s Club — we foster Jewish education, identity, and community across all age groups.

While we are a Jewish organization, affiliation with the JLC or any specific faith is not required to apply.

Position Overview

We are seeking a reliable and detail-oriented Bookkeeper & Administrative Lead to manage both financial and administrative tasks to ensure the effective day-to-day operation of the Center. This dual-role position is vital to maintaining our financial integrity, communications, and office functionality.

Key Responsibilities

Bookkeeping Duties

Maintain accurate financial records in QuickBooks and CRM systems

Reconcile transactions including income, expenses, and bank statements

Prepare invoices, expense reports, and financial presentations

Manage accounts payable / receivable and payroll processing

Track budgets and assist with financial reporting

Support internal / external accountants and auditors

Receive and record donations; issue timely charitable receipts

Maintain organized financial records (physical and digital)

File required government documentation (e.g., taxes, state returns)

Conduct monthly / quarterly audits of general ledger balances

Maintain and update household and address records

Administrative Duties

Greet visitors, answer phones, and manage email communications

Schedule building inspections and campus security needs

Maintain office inventory, supplies, and equipment

Coordinate with vendors and service providers

Support specialty projects

Create and manage digital and print communications (newsletters, event invites)

Perform basic graphic editing and web updates (event pages, homepage)

Maintain and sync office calendars, event schedules, and room reservations

Update membership and donor data

Execute mailings (bulk mailers, thank-you letters, etc.)

Other duties as assigned by leadership

Qualifications

Proven experience with bookkeeping, including accounting software (QuickBooks preferred)

Strong organizational, clerical, and communication skills

High attention to detail and time management

Proficiency in Microsoft Office Suite and Google Workspace

Ability to work independently and collaboratively

Comfortable adapting to new technologies and systems

Service-oriented mindset and a proactive approach

Willingness to learn and take initiative

Compensation & Benefits

Hourly Rate : $17.00-$24.00 per hour

Paid Time Off : All Federal Holidays

Major Jewish Holidays

PTO Vacation & Sick Leave

How to Apply

Interested candidates should submit a résumé and a brief cover letter outlining their qualifications and interest in the position.