Grants Coordinator (Philadelphia)

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Job Description :

Reporting to the Grants Manager, the Grant Coordinator will play a pivotal role in supporting the Department of Dermatologys research and financial operations. This position will oversee the full lifecycle of sponsored program proposalsfrom drafting and reviewing to submitting applications to foundation, federal, and industry sponsors.

The coordinator will ensure all activities align with university and sponsor regulations, policies, and procedures. Post-award responsibilities include financial tracking, budget reporting, and regular collaboration with investigators to manage expenditures and facilitate timely closeout processes.

A core focus of this role is the strategic oversight of clinical research studies, with particular attention to startup execution, billable activities, and cost modeling. The coordinator will ensure each study is financially sound and resource-efficient, enabling optimal use of departmental assets such as the Clinical Studies Unit, and advancing Dermatologys broader research mission.

Responsibilities :

• Conducting post-award financial analysis and reporting, partnering closely with principal investigators to ensure precise expense tracking and smooth project closeout
• Coordinating and submitting annual progress reports to sponsoring agencies in alignment with compliance timelines
• Executing cost transfers through journal entries, maintaining financial accuracy across sponsored accounts
• Creating and distributing comprehensive grant submission checklists to investigators, proactively supporting timely and compliant proposal submissions
• Developing budgets and submitting grant proposals to foundation, federal, and industry sponsors, ensuring strategic alignment and fiscal integrity
• Facilitating the efficient launch of clinical research trials, with a focus on timely activation and optimal resource deployment
• Performing cost analysis and managing invoiceable billings for individual studies, providing critical insights to guide decisions on study feasibility and resource allocation within the Clinical Studies Unit