Purchasing Specialist

Sanford Health Careers

Sanford Health is one of the largest and fastest-growing not-for-profit health systems in the United States. We are proud to offer many development and advancement opportunities to our nearly 50,000 members of the Sanford Family who are dedicated to the work of health and healing across our broad footprint.

Facility : GSS National Campus

Location : Sioux Falls, SD

Address : 4800 W 57th St, Sioux Falls, SD 57108, USA

Shift : 8 Hours - Day Shifts

Job Schedule : Full time

Weekly Hours : 40.00

Salary Range : $17.50 - $28.00

Department Details

A fantastic opportunity to join the Sanford Health Family at an entry level Purchasing Specialist position with a fast pace working environment to support our ever growing Sanford Enterprise. The day to day work involves placing purchase order to vendors, obtaining confirmations, tracking information, and keeping updated documentation throughout our ERP system. This position requires ability to multitask, utilize multiple different Microsoft systems, and meet deadlines / cutoff on a daily basis. Come join our Purchasing team where you get the opportunity to support our clinicians, physicians, patients, and our communities throughout Sanford Enterprise.

Job Summary

The Procure-to-Pay Specialist role supports enterprise activities related to procurement or account payable functions. The individual must be able to work and communicate effectively via all modes of communication with all levels of staff, external manufacturers, and distributors. Projecting professionalism and positivity, while maintaining confidentiality of sensitive information is an essential part of this role. The ability to react calmly and effectively in stressful work situations is required. The individual helps identify issues, communicates, and seeks guidance with others regarding problem solving and decision-making to resolve. The core responsibilities of the specialist role include controlling, troubleshooting, and process improvement for all aspects of Procurement and Payment activities. These include, but are not limited to : policies, purchase orders, catalog management, vendor management, payable activities, reporting, user administration.

Procurement : The Procure to Pay Specialist position involves the enterprise procurement of items through the creation of Purchase Orders. Purchase Orders are submitted to suppliers, monitored, and expedited as requested. In the event there is not an established contract, the Procure to Pay Specialist will negotiate terms, price and conditions. This includes procurement of supplies, equipment, and services within assigned categories. Communication encompasses references to ordering, receiving, payment, etc. Responsible for reconciling purchase order, facilitating receiving and invoice discrepancies in a timely manner. Maintains department specific metrics.

Accounts Payable : The Procure to Pay Specialist position involves the enterprise payment of items including : Purchase Orders, Invoice Submission, or Expense Reports. This includes processing accounts payable transactions for multiple locations with high attention to detail as a regular part of daily work, while using knowledge of organizational policies and practices in a timely manner. Additionally, maintaining vendor relationships through excellent customer service. Must have general knowledge of business procedures and understand basics of bookkeeping and accounting. Responsible for follow-up on invoices that may have discrepancies.

Qualifications

Post secondary education or equivalent training in a healthcare or business related field is required. Excellent computer skills (Microsoft Excel, Word, PowerPoint, Outlook). Proficient in ERP software. Minimum of 1 year of experience in purchasing / accounts payable preferred.

Benefits

Sanford Health offers an attractive benefits package for qualifying full-time and part-time employees. Depending on eligibility, a variety of benefits include health insurance, dental insurance, vision insurance, life insurance, a 401(k) retirement plan, work / life balance benefits, and a generous time off package to maintain a healthy home-work balance.