Operations Coordinator

Job Description

Job Description

Description :

Position Classification Title : Operations Coordinator

FLSA Status : Exempt

Reports To : Chief Financial Officer

Salary : $55,000-$75,000 annually

About Us :

The New Mexico State University Foundation invites you to apply to join our diverse, dynamic, and welcoming team in Las Cruces, NM. The NMSU Foundation seeks to provide the pinnacle career experience for each member of our team. The Foundation is seeking talented individuals who are passionate about the mission of NMSU and committed to a continual pursuit of excellence. We build strong relationships with alumni, supporters, NMSU partners, and each other, while personifying our core values of integrity, teamwork, stewardship, innovation, and fun.

We offer a highly competitive salary including incentive compensation, an industry-leading benefits package, and a fun and fulfilling work environment. Qualified individuals with a high level of energy who are looking for a work environment that nurtures vision, performance, productivity, superior quality, and unsurpassed integrity are encouraged to apply for this career opportunity.

Job Summary :

The Operations Coordinator plays a pivotal role in supporting the Foundation’s Accounting, IT, Human Resources, and Executive teams through strategic coordination, financial oversight, and operational management. In addition to these core responsibilities, the Operations Coordinator also serves as the first point of contact at the front desk, providing a welcoming and professional presence for visitors and callers. This includes managing reception duties, handling incoming communications, and ensuring a smooth flow of front office operations. The ideal candidate is highly organized, detail-oriented, and proactive in managing cross-functional responsibilities across both administrative and front desk functions.

Essential Functions :

Front Desk :

• Greet and welcome guests as they arrive at the Foundation.
• Answer, screen, and forward incoming phone calls.
• Receive, sort and distribute daily mail and deliveries.
• Maintain visitor log, golf cart log, and temporary parking permit log.

Departmental Coordination :

Financial Oversight :

Facilities and Work Order Management :

Contract and Inventory Management :

Compliance and Surveys :

Centralized Purchasing :

Administrative and Miscellaneous Duties :

Requirements :

Minimum Required Education, Knowledge, & Experience :