System Administrator 2

API_SysAdm2_JDE_Spokane_20250925_CORA.docx

• | SUPPLEMENTAL LABOR MANAGEMENT OFFICE

ADDITIONAL POSITION INFORMATION

Title & Level

System Administrator 2

Work Group Location

Spokane, WA

Specialty

Energy Management Systems (EMS)

Offsite Work Eligibility

Telework Eligible - Must report to BPA duty station a minimum of 3 days per 2-week pay period or as required by BPA Workplace Manager

Organization

JDE

Number of Days Onsite

3 days per pay period

Hours

Full-Time, up to 40 hours

Additional Information

Overtime

0% anticipated

On-Call

Yes See Other Position Considerations

Travel

Up to 10% local travel to / from meetings

FN Status

NOT open to Foreign Nationals

Investigation Type

SF-85, Standard Questionnaire for Non-Sensitive Positions : Candidate must be able to pass this background investigation in order to qualify for and / or retain this position.

OVERVIEW

Position

This contract System Administrator 2 position will provide technical system support and administration for the critical Energy Management Systems (JDE) organization at

Organization

JDE is a fast-paced highly technical organization responsible for 24x7 support for the critical control systems used in BPA s Control Centers and training facility. The environment is friendly and casual but, given the criticality of the work, can become challenging and intense. This is a highly specialized System Administrator 2 position, which will require building expertise in niche systems, such as : Client - Alstom e-terraHabitat, e-terraPlatform (EMP), and e-terraControl (SMP).

POSITION RESPONSIBILITIES

Note : All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

Provide professional technical system administration, support, and assist to plan and implement software projects critical to Transmission Services.

Assist with and provide recommendations on the interpretation of design specifications.

Provide recommendations for and assist with approved complex, EMS technical designs.

Draft, write, and recommend code and test plans for software that addresses business needs and complies with project documentation requirements. Follow approved test plans and established deployment procedures to perform testing and deployment activities.

Facilitate, collaborate, and work with an internal development team reviewing the viability and optimum use of various development methodologies.

As requested, code, test, configure, stage, migrate, maintain, and document various vendor and in-house applications to provide solutions that support business requirements.

May provide technical evaluation, including weighted recommendations, as a non-voting advisor to a decision-making panel on potential technology solutions as requested.

Support the biweekly deployment of updated EMS databases and displays to the operational systems, coordinating closely with BPA Dispatchers at both Dittmer Control Center (DCC) and Munro Control Center (MCC).

Design, develop, and recommend software changes to improve performance for BPA approval; install and implement BPA -approved changes.

Serve as a subject matter technical resource and primary point of contact for real-time Energy Management System software for BPA s Control Centers (CCs), Dittmer and Munro. This work includes administer, install, maintain, and modify above systems, including :

Recommend system / software modifications as need arises; implement approved changes.

Run utility programs to compile, test, debug, and install software.

Provide general application maintenance support including timely response to customer trouble reports, troubleshoot and analyze problems, develop and coordinate corrective actions, modify, test, and integrate code fixes.

Provide application administration and development support including functional analysis, reviewing functional requirements, technical system analysis and design, develop, test, integrate and document application software, and associated displays and databases.

Recommend software solutions and procedures to recover from malfunctions to keep downtime to a minimum; facilitate and drive implementation of approved solutions.

Draft / develop operational procedures for computer operators, the Network and System Operations Center (N-SOC), software staff, and other users as required.

Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.

Serve as a resource to other software staff and users internal to BPA. Provide training on applications and systems, which may include creation of training materials and user guides, as well as conducting hands-on training.

As needed, provide after-hours consultation related to computer operations, equipment failure, or program revisions and assist BPA personnel with correcting critical / emergency issues.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

A degree in Computer Science, Information Technology, Engineering, or a related technical field is preferred.

3 years of directly related experience is required with an associate or bachelor s degree in applicable fields.

5 years of experience is required without degree or degree not in applicable fields.

Experience must include direct work experience in Information Technology performing System Administration.

Required Technical Skills & Experience (required on matrix)

3 years of Windows server operating systems experience.

Proficiency with Microsoft Office products, such as Word, Excel, PowerPoint and Outlook.

Experience with Microsoft Visual Studio for creating and debugging C++ applications.

Ability to use high level programming languages such as C++, script sufficient to create, modify, and maintain applications written in these languages.

Knowledge of and skill in applying the following :

Data systems and control systems design, principles, practices, and concepts.

High availability operations and maintenance design, principles, and concepts.

Configuration management concepts and practices.

Project management and coordination concepts and principles.

Preferred Skills & Experience (optional on matrix)

2 years of experience with the use and support of Energy Management Systems (EMS) software in a power system control center environment, with complex computer interrelationships and network topologies.

2 years of Client - Alstom e-terraHabitat, e-terraPlatform (EMP), and e-terraControl (SMP) software experience, sufficient to develop, test, and integrate application software in those environments.

Knowledge of NERC-CIP and FISMA requirements.

Experience in utility sector enterprise IT.

Additional Requirements (not required on matrix)

Valid U.S. Driver s License is required.

Other Position Considerations

On Call- Emergency and Backup Support Required to provide limited personal contact information (phone numbers only) for emergency callouts, carry a BPA supplied cell phone / pager (if applicable), and work non-core hours (rarely) when requested. May be required to work on an after-hours on-call rotation with other team members.

Appendices

The following appendices apply to this position and may be downloaded from the Fieldglass Reference Library :

Offsite Work

Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the position.)

Training Type

Details

Provided by

Client Vendor Classes

1-2 classes

Supplier pays for registration (anticipated

Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable / non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.

CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES

The following list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined MUST be in place in your organization, via processes and procedures, in order to mitigate those associated risks. The BPA manager s acceptance of the API serves as the manager s attestation that all mitigation measures listed below are or will be established and adhered to in their org.

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Access to Confidential / Sensitive Information

CFTE MUST sign NDA (Non-Disclosure Agreements) at beginning of assignments.

CFTE MUST complete annual Information Security and Privacy Awareness training.

CFTE MUST complete and pass background investigations of an appropriate level.

Acquisition Planning / Source Selection

CFTE are not permitted to serve as voting members for acquisition selections.

All purchasing decisions MUST be made by appropriate federal personnel (Contracting Officers).

All acquisition documents (requirements,

SOW s, evaluation criteria, etc.) MUST be reviewed, finalized and approved by appropriate BPA federal personnel.

ONLY Contracting Officers are authorized to obligate BPA funds.

Agency / Org Planning

All drafts, documents, materials and recommendations, MUST be reviewed, finalized and approved by appropriate BPA federal personnel.

Budget / Finance Prep

ONLY Federal Employees may determine budget priorities & allocations.

BFTE MUST control, and finalize / approve ALL budgets and related documentation, including that for projects, programs and Organizations.

Contract Management

ALL Contractual documents, including invoices MUST be finalized / approved by appropriate Federal personnel.

All contract related decisions (modifications, changes, performance) MUST be determined by appropriate federal personnel (COs).

Decision Making

CFTE may provide input and recommendations to decision-makers.

ONLY appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.

Direction & Control

(directing BFTE)

CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.

Work of BFTE MUST be assigned by federal manager, supervisor, Program / Resource manager or other appropriate designee.

Disposing Govt. Property

ALL decisions regarding the disposal of BPA property MUST be made by appropriate federal personnel; and, all property dispositions MUST be directed and controlled by the Investment Recovery Center (IRC).

Dissemination of Agency / Policy Information / Training

All training and any information that is to be disseminated MUST be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.

Inspection / IT Testing

Processes and procedures MUST ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).

HR Support

CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).

ALL work products MUST be reviewed and finalized by appropriate federal employees.

Policy Development

BPA s process for Policy development includes multiple levels of federal review prior to acceptance / adoption.

Interpretation of Policy / Regulations

ONLY BPA federal employees MAY determine the applicability and interpretation of regulations.

CFTE are not permitted to interpret regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.

Representing BPA

Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.

CFTE MUST receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.

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CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX

CONTRACT FULL TIME EQUIVALENT (CFTE)

NON-CRAFT HIRING SAFETY TRAINING MATRIX

Purpose :

The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the

This form is intended only as a reference document for contractors.

BPA Requesting Manager

(Last, First MI)

McCollum, Stacen E

Date

09 / 16 / 2025

CFTE Job Title

EMS Applications Administrator

Org

JDE

PPE provided by Supplier or Contractor?

Yes No

If yes, list required PPE : Click or tap here to enter text.

Identify which Supplier or Contractor medical surveillance programs are required, if any

Respirator User

Asbestos

Lead

Silica

Hearing Conservation

Other : Click or tap here to enter text.

No Medical Surveillance

Instructions for BPA Requesting Manager : This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will :

Select the checkbox next to each task / condition / exposure that may be encountered during the normal course of the assignment.

Identify if the mitigation for applicable tasks / conditions / exposures will be provided by BPA or the Contractor (supplier).

Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).

Pre-Hire Training should be completed prior to the CFTE starting their assignment.

Post-Hire training should be completed prior to exposure to a hazardous environment and / or conducting work at a BPA worksite.

Pre-Task Training should be completed prior to conducting the associated task.

Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.

The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.

BPA provided safety training will be the same training provided to Federal Workers.

For the General Comments section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and / or exposures that are unique to a particular position, work site, or person.

For more information on the PHA process / requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.

Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager,

Office & Remote Work / Telework Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Exposed to a fire in the building

BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.

Exposed to an earthquake while in the building

BPA manager will advise of evacuation protocol and designated gathering location.

Operating office tools (paper cutter, paper punch, staplers, etc.)

None Identified

Choose an item.

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use

Optional : SUFS Move Safe (HRMIS 016633)

Choose an item.

Ergonomics

Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.

Choose an item.

Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces

Review SOHM Chapter 9

Choose an item.

Optional : Slips, Trips & Falls Training (HRMIS 015076)

Choose an item.

Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)

None Identified. On-the-job familiarization (if using BPA-issued equipment).

Choose an item.

Travel / Field Operation Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Driving vehicles on public and / or non-public roads

Review SOHM Chapter 19

Choose an item.

Defensive / Distracted Driving (HRMIS 017057)

Worker operates forklifts

Forklift Certification

Choose an item.

Worker operates a fire extinguisher

Fire Extinguisher Use

Choose an item.

Worker operates hand tools

None Identified

Choose an item.

Worker uses personal protective equipment

Personal Protective Equipment

Choose an item.

Worker may be exposed to shock and arc-flash hazard

Shock & Arc Flash Awareness

Choose an item.

Shock & Arc Flash Basic

Choose an item.

Shock & Arc Flash Advanced / Refresher

Choose an item.

Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2

Asbestos Awareness

Choose an item.

Worker required to work in remote areas where bear encounters may take place

Bear Pepper Spray Training

Choose an item.

Worker exposed to rodent and bird droppings1

Biological / Vermin / Hanta Virus

Choose an item.

Worker exposed to hot and / or cold environments

None Identified

Choose an item.

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Herbicide Cert. Ref. 4-hr

Choose an item.

Herb Certification 8-hr

Choose an item.

Hazardous Communication

Choose an item.

Worker exposed to lead2

Lead Awareness

Choose an item.

Lead Worker Training

Choose an item.

Worker exposed to mercury

None Identified

Choose an item.

Worker exposed to noise2

Hearing Conservation (Initial)

Hearing Conservation (Annual)

Choose an item.

Worker exposed to silica2

Silica - Awareness

Choose an item.

Worker works at heights higher than 4

Fall Protection, Awareness

Choose an item.

Fall Protection, General

Choose an item.

Fall Protection, Advanced

Choose an item.

Ladder Safety

Choose an item.

Fall Protection, Advanced (TLM)

Choose an item.

Worker is required to take first aid and may be called on to render first aid for : workers on high voltage lines and / or equipment; worker works in remote areas

First Aid / CPR / AED

(Red Cross or AHA Accredited)

Required only if specified in the API

Choose an item.

Worker performs work alone in remote areas

Wilderness Adv. First Aid

Choose an item.

Worker may prepare, transport or receive hazardous materials

DOT 1 : Introduction, Classification, and the Hazardous Materials Table

DOT 2 : Packaging, Labeling, Marking, and Placarding

DOT 3 : Shipping Papers

DOT 4 : Loading and Storage

DOT : Security for Shipment of Hazardous Materials

Hazardous Materials : Shipping Lithium Batteries under DOT Exemptions

DOT Hazardous Material Awareness for the General Hazmat Employee

Choose an item.

1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.

2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.

Other Specific Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

SAMPLE : Worker may make infrequent visits to field locations or substations

Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.

Click or tap here to enter text.

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Choose an item.

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Choose an item.

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Choose an item.

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Choose an item.

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Choose an item.

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Choose an item.

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Choose an item.

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Choose an item.

General Comments

BPA Requesting Manager Comments / Additional Considerations :

Click or tap here to enter text.

F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624