Deputy District Clerk Specialist I, G14, District Clerk

District Clerk

Performs complex court clerical work. Work involves support tasks primarily involving customer service and support / clerical activities which may include : processing inquiries and requests for information; entering and maintaining data; answering phones; filing and maintaining correspondence, files, reports, etc. Works within a well-defined framework of policies and procedures under immediate supervision, performing other duties as required. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Major Duties

• Receives and processes documents filed in the court; reviews for accuracy and completeness; records and processes orders, judgments, and decrees of courts.
• Maintains constant availability for Court appearances, attends, and understands court proceedings.
• In the absence of the Bailiff, announces the judge in open court and assists in such other manners as needed.
• Administers oaths to litigants.
• Assembles and delivers to the Court before hearing or trial appropriate case files, docket sheets, jury panels list, etc.
• Enters all court notes into the Case Management System.
• Reviews, sorts, assembles, and organizes materials; routes and delivers daily mail and documents to appropriate parties.
• Prepares and issues subpoenas, warrants, attachments, precepts, citations, abstracts of judgments, writs of executions, orders of sales, dispositions on criminal cases, or other legal instruments as authorized by the court records, and makes entries of each issuance on the docket sheet.
• Calculates and collects proper fees for the filing of cases and the process of issuance.
• Prepares and delivers various legal documents and instruments to the judge for approval and signature.
• Assists the Central Jury Room staff during Juror qualifications.
• Responds to telephone inquiries from attorneys and other interested parties regarding court costs and information related to a case or prospective case before the court.
• Prepares and submits monthly Court statistical reports to the Office of Court Administration and various reports regarding court transactions.
• Responsible for recording all charges for court orders and judgments issued by the court, prepares bills of costs, and mails to various parties.
• Responsible for the maintenance and process of the drop docket.
• Processing necessary paperwork to remove cases from the dockets after specified waiting periods with no activity on the case.
• Prepares change of orders and cases to other counties; prepares documents, assesses fees, e-files, and mails.
• Prepares Clerk's Record for Court of Appeals.
• Performs daily electronic filing.
• Scans legal documents into the Case Management System.
• Retrieves files for clerks, attorneys, litigants, and the general public; locates case information and enters data into the Case Management System.
• Stays abreast of laws, statutes, new trends, and innovations in the field.
• Commits oneself to providing excellent customer service and demonstrates commitment through cooperative team and individual efforts.
• Attends and participates in meetings, trainings, and information sessions.
• Acts in the name of the District Clerk and shall perform all official acts as may be lawfully done and performed by such clerk in person, pursuant to Sec. 51.309 (a) of the Texas Government Code.
• Performs any other duties as assigned.
• Depending on the area assigned :
• Submits monthly reports to the Office of the Attorney General.
• Enters new case filings into the Case Management System.
• Processes passport applications.
• Secures vaults in the District Clerk's office; ensures all files are properly checked out.
• Monitors the status of cases that are checked out.
• Orders and maintains supplies.
• Keeps inventories.

Knowledge, Skills, and Abilities

Minimum Qualifications

Supplemental Information

Complexity / Scope of Work

Physical Demands / Work Environment

Occasionally

Constantly

Other Requirements / Information