Global CHRO Executive Assistant and Operations Support M / F

Overview

Egis is an international player in consulting, construction engineering, and mobility services. We design and operate smart infrastructure and buildings that address the challenges of the climate emergency and enable more balanced, sustainable, and resilient regional development. Present in 100 countries, Egis provides its clients with the expertise of its 20,100 employees and develops cutting-edge innovations for all projects. Through the diversity of its areas of expertise, the Group is a key player in the collective organization of society and the living environment of citizens worldwide. Our purpose is to successfully combine improving people\'s quality of life, the economic and social development of regions, and massive decarbonization to meet the imperative of carbon neutrality by 2050.

By joining Egis, you are joining a company with remarkable performance and which has doubled its turnover in 3 years to reach 2.16 billion euros in turnover in 2024. The group\'s ambition and its hyper-growth trajectory should enable us to exceed 4 billion euros in turnover by 2029.

About the Role

The Executive Assistant and Operations Support to the Global CHRO is an important role for the effectiveness of the Global HR function. This role ensures that the executive\'s priorities are translated into action, supports the team in achieving cross-functional alignment, and enables the broader leadership team to operate effectively and with quality outputs.

Key Responsibilities

Executive Support & Global HR Leadership Team Effectiveness

• With a clear understanding of the GCHRO and Global HR Leadership team\'s key objectives, provide quality and efficient support in the prioritisation of GCHRO activities.
• Liaise with internal teams and external partners to ensure the CHRO\'s engagements are well-prepared and professionally executed.
• Manage incoming requests to protect GCHRO\'s focus on delivering key objectives.
• Prepare presentations, including for board-level, communications, and reports as requested by the GCHRO.
• As required, coordinate the collection and consolidation of operational reports from various HR teams for presentation to the GCHRO.
• Manage complex global travel arrangements for the GCHRO, including flights, accommodations, visas, and ground transportation.
• Handle expense reporting, reimbursements, and budget tracking for travel and executive activities.
• Prepare detailed itineraries and ensure seamless transitions across time zones and locations.
• Coordinate logistics for in-person and virtual meetings, off-sites, and global events, including coordinating agendas, collating and preparing materials.
• Work with the CHRO and the Global HR leadership team to ensure key HR Leadership / HR team events are planned and delivered effectively, including arranging logistics, setting agendas, tracking decisions, and follow-up on actions.
• Act as a positive liaison across the HR community to foster collaboration, continuous improvement and effective delivery.
• Capture, propose and implement ideas that will improve the overall effectiveness of the Global HR Leadership team.
• Proactively use approved AI tools to support the delivery of the role and the effectiveness of the GCHRO and GHR LT.
• If requested, monitor emails for the GCHRO and issue responses as agreed with the GCHRO.
• Maintain discretion and confidentiality in handling sensitive information and high-level communications.

Operational Excellence & support to Process Management

Project & Initiative Management

What do we need from you

Don\'t wait any longer, join us!

What\'s in it for you?

The Group developed and initiated its new strategic plan "Impact The Future" in 2020, aiming to position Egis as one of the leaders in its industry. Having achieved its objectives 3 years ahead of schedule, Egis now aims to achieve a turnover of €4.5 billion by 2029 through :

Being part of the Strategy team means being at the forefront of implementing this development plan.

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