Executive AssistantBurleson, TX

Executive Assistant

Texas Health Huguley Hospital is a joint venture with AdventHealth, and these two faith-based organizations have a long history of collaboration. The Texas Health Huguley campus will be operated by AdventHealth, and staff working at the facility will be AdventHealth employees. Here, you can join our Burleson nurses, medical assistants, nurse assistants, patient care and health administration professionals to provide inpatient and outpatient services to help our community feel whole. Our expansive 350-bed hospital includes behavioral health, a cardiovascular critical care unit, a medical intensive care unit, a progressive care unit and an open-heart surgery center. We also have accredited programs in chest pain, inpatient diabetes and orthopedics, and our award-winning emergency department offers 24-hour care. Take the next step in your career and learn about Burleson medical jobs available at Texas Health Huguley Hospital.

Every day, our fellow team members show up to work, unified by one shared mission : Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.

The role you'll contribute :

The Executive Assistant position is responsible for supporting assigned Executive and other Directors within the department. Position is responsible for performing secretarial duties within the department. Schedules appointments and coordinates all arrangements for meetings, conferences and travel. Prepares routine and non[1]routine reports including gathering and summarizing data. Establishes and maintains highly confidential files and records. Composes and types letters and correspondence. Answers phones and delivers outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. May provide project management, assistance with budget planning and tracking, statistical reporting, or other data tasks as required by the department.

The value you'll bring to the team :

Maintains all communications for the Executive and department including written correspondence and telephone contacts. Drafts documents as requested.

Coordinates and maintains the Executives calendar for meetings and appointments to provide optimal utilization of the executives time. Position works collaboratively with other administrative staff throughout the hospital system, the community, etc.

Fields all departmental phone calls, provides appropriate trouble shooting and routes caller appropriately; screens all department mail, reduces paper flow and manages all follow-up correspondence.

May assist with developing the annual operating budgets and supports the strategic planning process.

Maintains the department invoice process including receiving, validating, filing and processing invoices for payment. Assists with trouble shooting on invoices and helps prepare monthly expense reports.

Maintains department supplies and orders supplies within budgeted dollars.

Assists the Executive and department with developing PowerPoint presentations and supports the department by making minor and simple changes to graphic files (InDesign, Publisher). Develops and maintains excel files as needed for departmental reporting,

Attends departmental meetings, takes minutes, transcribes and prepares documentation as needed.

Manages the departments electronic filing system.

The expertise and experiences you'll need to succeed :

Minimum qualifications :

High School Grad or Equiv

5 years of Executive Administrative experience supporting C Suite staff

Preferred Qualifications :

Associates or Bachelors Degree highly preferred

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Category : Administrative

Organization : Texas Health Huguley Hospital

Schedule : Full-time

Shift : 1 - Day

Req ID : 25037187

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability / handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.