Executive and Business Support Professional (Senior - Principal Level)

University Staff

Description

University of Colorado Anschutz Medical Campus

School of Medicine | Department of Medicine

Job Title : Executive and Business Support Professional (Senior - Principal Level)

Position : #00798789 - Requisition : #37749

Job Summary :

The Executive and Business Support Professional reports to the Chair of the Department of Medicine and provides high-level support to ensure the Chair's duties and responsibilities are carried out effectively. This position also provides support to the DOM Chair in their role as Interim Vice Dean, as well as other leadership roles across campus. The person in this role must consistently demonstrate professionalism and represent the Chair, Department, faculty, and staff with the highest standards. The Executive and Business Support Professional should collaborate well with all parts of the community-both internal and external-and proactively seek innovative and suitable solutions to overcome any challenges in achieving the Chair's goals for the Department.

The candidate selected for this position will represent the highest office in the Department of Medicine and rank among the highest on campus. Therefore, they must act with the utmost professionalism, integrity, self-awareness, and be proactive, motivated to learn and grow. This position is expected to work five days per week in the office.

Key Responsibilities :

Oversee the DOM Chair schedule - this task, more than any other, is critical to the Chair's effectiveness. This position must be intimately involved in the day-to-day use of the Chair's time while keeping in mind all specific directions given by the Chair. Prioritizing appointment requests is a key component to this position. It is also imperative that the Executive & Business Support Professional balances the demands of both the DOM Chair responsibilities.

Oversee the Chair's / business-related travel - this includes preparing itineraries, making reservations, solving travel challenges and processing reimbursement and travel expenses in a timely manner.

Provide ad hoc support to the Chairs needed which may include but is not limited to credentialing by the University of Colorado Hospital and affiliates; creating and overseeing budgets for special events sponsored by the Department; serving on or providing administrative support to committees, programs, projects, and events involving the Department; submitting articles; analyzing and / or extracting research publications; taking minutes at meetings and training sessions; providing administrative and travel support for visiting job candidates, speakers, and visitors to the Department.

Compile data and develop reports as requested. Requires ability to perform financial research, compile accurate data and create reports or spreadsheets as requested.

Manage and lead multiple projects which cross DOM and affiliate partners. Ability to understand the crossover of these two offices and respond in an accurate and professional manner.

Work professionally and cordially with the Medicine Administrative staff to ensure coverage of the Chair's directives and assignments.

Work Location :

Onsite - this role is expected to work onsite and is located in Aurora, CO.

Why Join Us :

The Department of Medicine is the oldest and the largest department within the School of Medicine at the University of Colorado Anschutz Medical Campus. From our humble beginnings in 1883, we are recognized among the top tier of departments of medicine in the country. With more than 1,000 dedicated faculty and 300 residents and fellows across 15 divisions - we are transforming the future of health care. Collectively we are :

The only comprehensive academic health sciences center in Colorado

The largest academic health center in the Rocky Mountain region

One of the nation's newest innovative health sciences campuses

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including :

Medical : Multiple plan options

Dental : Multiple plan options

Additional Insurance : Disability, Life, Vision

Retirement 401(a) Plan : Employer contributes 10% of your gross pay

Paid Time Off : Accruals over the year

Vacation Days : 22 / year (maximum accrual 352 hours)

Sick Days : 15 / year (unlimited maximum accrual)

Holiday Days : 10 / year

Tuition Benefit : Employees have access to this benefit on all CU campuses

ECO Pass : Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the.

Qualifications :

Minimum Qualifications :

Senior Level :

Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.

Two (2) years of professional level administration experience.

Principal Level :

Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.

Three (3) years of professional level administration experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications :

Five (5) or more years of experience in an executive-level administrative support role.

Experience in an academic healthcare environment.

Experience providing administrative and technical assistance to faculty and staff within higher education and / or medical education environment.

Experience working with UCD software such as Marketplace, Concur, and Peoplesoft.

Knowledge, Skills, and Abilities :

Ability to communicate effectively, both in writing and orally.

Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

Outstanding customer service skills.

Ability to manage and maintain complex, sensitive, and confidential information.

Advanced skills in Microsoft Office Suite, video conferencing platforms.

Phone system knowledge and etiquette.

Excellent time management and organizational skills with the ability to manage multiple projects.

Ability to multitask and move from one task / duty to another without errors despite frequent interruptions.

Strong sense of urgency and the ability to take direction and prioritize projects.

Ability to realize the work unit's mission statement, vision, and goals, as set forth by the Chair.

Excellent research skills and attention to detail.

Ability to use independent judgment to coordinate various projects and meet multiple deadlines.

Ability to effectively explain processes and procedures.

Demonstrated problem-solving skills.

Ability to work independently with minimal supervision.

Ability to adequately understand budgets for events and projects.

Conditions of Employment :

This position will be provided with a University of Colorado procurement card and will be expected to fully comply with all rules and policies of the procurement card program and the department's specific policies and budgets.

How to Apply :

For full consideration, please submit the following document(s) :

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to : Kara Price, kara.price@cuanschutz.edu

Screening of Applications Begins :

Immediately and continues until position is filled. For best consideration, apply by October 1

st

, 2025 .

Anticipated Pay Range :

The starting salary range ( or hiring range ) for this position has been established as :

Senior Level : $58,792 - $74,784

Principal Level : $67,611 - $86,001

The above salary range ( or hiring range ) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement :

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement :

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .

Background Check Statement :

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement :

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .

Qualifications

Application Materials Required : Cover Letter, Resume / CV, List of References

Job Category

: Business Services

Primary Location

: Aurora

Department : U0001 Anschutz Med Campus or Denver - 20153 - SOM-MED GENERAL OPERATIONS

Schedule

: Full-time

Posting Date

: Sep 15, 2025

Unposting Date

: Ongoing

Posting Contact Name : Kara Price

Posting Contact Email : kara.price@cuanschutz.edu

Position Number : 00798789