Tradeshow & Events Specialist

Tradeshow And Events Specialist

Join the creative and dynamic team at ETC!

Do you love planning and executing the perfect event? ETC is looking for a Tradeshow and Events Specialist to be the face behind our brand at industry events across the country.

Based out of Middleton, WI, this role is your launchpad to travel, connect, and showcase ETC's innovation and creativity. You'll be responsible for everything tradeshow related. This role is heavily involved with planning, prepping, shipping, load-in, technical coordination and on-site execution. If you have exceptional attention to detail, can think on your feet, and brainstorm creative solutions, we want to hear from you.

This role is about more than logistics. It's about creating memorable brand experiences. Apply today and become the driving force behind ETC's presence at events, ensuring every booth, banner, and interaction reflects our commitment to excellence.

Representative Responsibilities :

Event Planning Responsibilities : Lead the planning and coordination for all live and virtual event logistics in North America, working closely with the appropriate sales and marketing resources Work with marketing leadership to develop event strategy and objectives Establish technical requirements for onsite and offsite events. Also coordinates shipping and labor within projected budget Coordinate suppliers & vendors as well as internal resources for events (Examples include internal service orders, lodging, audio visual orders, equipment, room set-ups, meeting materials and catering / menus) Tracks budget detail for each show / event. Project's future costs. Assists in annual budgeting process Maintain master schedule for all events (tradeshow, training, and special events) Generates floor plans, product lists, staff schedule, show handbook and other supporting documents for every show Organizes ETC receptions and special events Supervises on-site set up at events and tradeshows. Acts as on-site representative to address issues as they arise Coordinates new booth design and construction Prioritizes quality lead gathering at all events Coordinates follow-up mailing to show leads and oversees the distribution of leads to the sales team Coordinate purchase of swag materials and equipment required for tradeshows and training events Performs other duties as assigned Completes special projects and requests in a timely and positive fashion

Technical Responsibilities : Technical coordination of North American tradeshows and events Upkeep and maintenance of existing booth pieces Identifying and working with outside resources as necessary throughout the fabrication and refurbishment process Maintaining inventory of tradeshow and training equipment. Updating firmware / configurations and work with Tech Services to keep equipment in working order Booth set-up and supervision of on-site labor crew Technical service support throughout each assigned show and training event Developing and supervising flexible technical crew capability within company

Minimum Requirements : High school diploma or GED 3-5 years of experience in event management, project management, stage management or related areas Education in Marketing, Theatre Arts, Event Management or related field is preferred High degree of technical expertise with ETC and other industry products Demonstrated innovative mindset, with a passion for delivering unique, engaging event experiences in both in-person and virtual venues Independent self-starter requiring minimal supervision Strong project management skills, attention to details to support success and efficiency Well organized with a proven ability of successfully juggling multiple assignments and a strong track record of meeting deadlines. Strong collaboration skills with experience working across multiple departments, and external agencies to manage and execute an event strategy Hands-on corporate event planning and logistics experience, ideally within the entertainment industry Strong communication skills verbal, written, and presentation Proficient with Microsoft systems including Office 365, PowerPoint, Excel, Word Travel Required. Extended time on-site at tradeshows and events (could be 7-10 days) is required on a regular basis. Available to work evenings and weekends as required