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Sr. Research Program Coordinator
Sr. Research Program CoordinatorUT Health Austin • Austin, TX, US
Sr. Research Program Coordinator

Sr. Research Program Coordinator

UT Health Austin • Austin, TX, US
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Sr. Research Program Coordinator

The Senior Research Program Coordinator will support the NIA-funded Center on Aging and Population Sciences by coordinating events and contributing to the Center's goals across multiple projects. This role serves as a point of contact for core directors, faculty affiliates, collaborators, and visiting guests, supporting efficient operations, promoting engagement, and overseeing the completion of deliverables.

Responsibilities

Event and communications support :

  • Coordinate center events, workshops, and meetings, including logistics for guest speakers (travel, catering, itineraries), event budgeting, securing venues, and follow-up actions such as expense processing.
  • Draft and distribute accurate event announcements and other communications for promotion to internal and external stakeholders.
  • Assist with maintaining the visibility of Center activity across social media channels, websites, and archives.
  • Manage contact lists, listservs, and website profiles for effective communication among affiliates and collaborative aging center institutions.
  • Assist the Program Director in maintaining the Center's website, ensuring content reflects current activities and objectives.

Database support :

  • Maintain center databases, ensuring accuracy, consistency, and compliance.
  • Track faculty affiliate publications, ensuring compliance with NIH policies and other requirements, and assist with the creation of a searchable public database.
  • Support the Program Director in preparing center activity summaries and progress reports. Assist with the development of standard operating procedures, documentation, and tracking systems for efficient program administration

    • Required Qualifications

  • Bachelor's degree
  • At least 5 years of experience in project coordination, event management or communications.
  • Experience with database management.
  • Strong written and verbal communication skills.
  • Excellent organizational and time-management skills, with attention to detail.
  • Ability to manage multiple priorities and deadlines in a collaborative environment.
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint) and virtual meeting tools (Zoom, Teams, etc.)

    • Relevant education and experience may be substituted as appropriate.

    Preferred Qualifications

  • Experience working with project management systems such as Smartsheet, Asana, Trello, Microsoft Project, or Airtable.
  • Familiarity with research environments.
  • Experience preparing professional communication products (e.g., event announcements).
  • Experience managing event budgets and tracking expenses.

    • Salary Range

  • $60,000 + depending on qualifications

    • Working Conditions

  • Typical Office Environment

    • Required Materials

  • Resume / CV
  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest

    • Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

    Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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    Research Coordinator • Austin, TX, US