Executive Assistant to Chief Executive OfficerThe Styled by Collective • Beverly Hills, CA, United States
Executive Assistant to Chief Executive Officer
The Styled by Collective • Beverly Hills, CA, United States
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job_description.job_card.job_descriptionServe as project manager across personal, household, and company initiatives. Track deadlines, dependencies, and deliverables across multiple active projects (home rebuild, brand initiatives, client events, travel). Develop systems to close operational gaps and increase efficiency. Liaise with the Finance Director to manage invoices, receipts, expense tracking, and vendor payments. Oversee all household logistics, property schedules, and vendor relationships (contractors, cleaners, maintenance, etc.). Manage mail : open, annotate, and record items requiring action in shared task systems. Coordinate travel, family schedules, and personal appointments. Support household finances : bill tracking, vendor payments, reimbursements, and expense categorization. Manage packing, wardrobe logistics, and coordination for travel and events. Use (or be willing to learn) AI tools including Google Gemini and ChatGPT for drafting, scheduling, and task organization. Build digital dashboards that integrate email, calendar, and project views. Implement workflow automations for scheduling, reminders, and document filing. Handle all external communication with discretion, tact, and professionalism. Represent the CEO and brand with polish in all interactions with clients, partners, and vendors. Uphold confidentiality standards expected of a high‑profile, luxury environment. Inbox and calendar operate seamlessly. The Founder’s time is protected, focused, and optimized. Every project has a clear owner, timeline, and next action. Vendor and household operations run predictably, documented in live systems. Communication is always concise, proactive, and polished. 7+ years of experience supporting a high‑level executive, preferably in luxury fashion, creative, or technology environments. Demonstrated excellence in project management, calendar / email management, and operational systems. Calm under pressure, unflappable, and solutions‑oriented. Naturally anticipatory — sees needs before they’re spoken. Tech‑forward and curious, eager to leverage AI and automation for efficiency. Clear writer and communicator who thrives on precision. Deep discretion, emotional intelligence, and an intuitive understanding of boundaries. Professional polish with warmth — the ability to move fluidly between boardrooms, fittings, and family settings. Bachelor’s degree or equivalent experience preferred. Advanced proficiency in Google Workspace, and project management tools (Asana, Airtable, or similar). Proven ability to handle confidential information with integrity. Must be Los Angeles‑based with flexibility for occasional travel. Strong references attesting to discretion, work ethic, and grace under pressure. Salary range : $100,000–$140,000 DOE. Generous paid time off. 401(k) matching. Opportunity to grow alongside the Founder in an expanding global brand ecosystem.
Executive Assistant to Chief Executive Officer
Location : Los Angeles, CA (onsite, Beverly Hills-based)
Compensation : $100,000–$140,000 annual salary, commensurate with experience
Start Date : Immediate
Reports to : Founder & CEO, Hayley Sullivan Marrero
About The Styled by Collective
The Styled by Collective (SBC) is a luxury styling firm and fashion technology company redefining how clients and retailers experience fashion. Founded by Hayley Sullivan Marrero, SBC merges high-touch styling services with proprietary wardrobe intelligence tools to deliver a seamless, tech‑enabled luxury experience.
Our Founder operates at the intersection of creativity, strategy, and technology. This role sits at the center of that ecosystem — ensuring operations, projects, and communication flow with precision and elegance.
The Role
We are seeking a highly organized, emotionally intelligent, and proactive Executive & Personal Assistant to support the Founder & CEO across business and household domains.
The ideal candidate is three steps ahead, a natural systems builder who thrives in fast‑moving, detail‑heavy environments. You’ll manage information, people, and processes with both warmth and authority, balancing luxury‑level discretion with startup‑level speed.
This is not a traditional support role — it is a strategic operational partnership for a leader balancing global business growth, high‑profile partnerships, and an expanding personal ecosystem.
Core Responsibilities
Executive Support
- Manage a highly active calendar across multiple time zones with precision and foresight.
- Manage correspondence, projects, and document organization on behalf of the CEO.
- Oversee daily email triage, ensuring inboxes are prioritized, summarized, and actioned, providing executive clarity each morning.
- Anticipate upcoming needs for meetings, travel, and projects; prepare briefing materials, participants’ bios, and talking points.
- Coordinate cross‑functional communication with internal leaders (CRO, Finance Director, Brand Director, CTO, PR) ensuring follow‑through on all deliverables.
Project Management
Personal & Household Management
AI & Systems Enablement
Communication & Representation
What Success Looks Like
The Ideal Candidate
Qualifications
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Chief Executive Officer • Beverly Hills, CA, United States
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