Administrative Coordinator

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Vice President, Human Resources @ Business Group on Health | Employee Benefits

Position Summary

The Coordinator provides administrative and logistical support for a team delivering resources and content on a multitude of projects and topics related to health and well-being benefits. This role collaborates across the organization supporting member committees and member interactions, additional projects and efforts related to meetings and deliverables.

Primary Duties & Responsibilities

• Organizes and maintains various member files, tracking lists, mailing lists, e-groups and member participation in various reporting systems (i.e. Outlook, Excel, and CRM).
• Coordinates team meetings, tracks status of projects, maintains records of member interactions
• Leverages existing and emerging tools to improve effectiveness of the team and quality of communications with members.
• Assists with meeting agenda development, including coordination of speaker needs.
• Drafts and sends meeting reminder emails and tracks RSVPs. Assists with in person and virtual meeting execution. Works with team to assemble all meeting materials.
• Executes meetings on the Zoom platform, with polling and breakout room functionality deployed during meetings.
• Supports Best Employers awards application process and implementation, including monitoring submissions, creating timelines, and general project task management.
• Is responsible for accurate and timely completion of discrete tasks, subject to moderate or minimal supervision.
• Acts as liaison with marketing team for website updates related to the committees.
• Work with supervisor to manage broad priorities, independently manages competing priorities on a day-to-day basis.
• Communicates effectively and with moderate supervision with all contacts internal and external to the Business Group.
• Effectively collaborates with other team members across the organization, harmonizing practices and ensuring timely and accurate contribution to organization wide processes / tasks.
• Contributes to the overall mission of the organization and member recruitment and retention through excellent customer service.
• Identifies opportunities to better serve the members within the scope of the role.
• Seeks guidance and is receptive to developmental feedback and opportunities.

Qualifications

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Business Consulting and Services

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