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Legal Administrative Assistant

Legal Administrative Assistant

DeHay & Elliston, LLPBaltimore, MD, US
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Job Description

Job Description

DeHay & Elliston, LLP, a nationally recognized asbestos litigation law firm, has an immediate opening for an on-site legal assistant who will also manage day-to-day office administrative duties. The position requires a candidate with a minimum of 3 years of experience as a legal secretary or legal assistant at a law firm. The candidate should have experience working with electronic document services (PACER, File&Serve, etc.) as well as expertise in Microsoft Office (Excel, Word, Adobe).

Qualifications and Skills :

  • 3 years’ experience in a law firm setting as a legal secretary / assistant, with priority given to applicants with office management experience.
  • Civil litigation experience in complex litigation preferred.
  • Strong organizational and planning skills.
  • Must have strong communication skills, with the ability to work well independently, as well as be part of a team.
  • Candidate should be able to prioritize tasks and work proactively.
  • Must be able to multitask and be comfortable working in a fast-paced environment.
  • Must know Adobe and Microsoft Office, including but not limited to Word, Excel, and Outlook, LexisNexis, and Pacer.
  • Commissioned Notary Public for the State of Maryland.
  • Lift full double-banker boxes and move large volumes of documents.

Job Duties :

  • Electronic filings.
  • Prepare proofs of service.
  • Create trial binders.
  • Enter billing and complete expense reports for assigned attorneys.
  • Track large volumes of cases.
  • Search and maintain voluminous documents.
  • Communicate with counsel and clients.
  • Maintain schedules
  • Gather information and prepare reports.
  • Track and prepare invoices
  • Prepare share links for electronic documents and mail physical documents and materials.
  • Arrange and pull physical documents, including lifting large boxes
  • Provide back-up support for other secretaries.
  • Any other legal secretarial duties requested by the supervising attorney.
  • Notarize documents as requested.
  • Serve as point person for office coordinator duties, including invoices, supplies, mailings, building maintenance, and any additional duties assigned by the managing partner of the Baltimore office.

    • Experience :

  • Legal Secretary or Legal Assistant : 3 years (Required)
  • Office Administration (Preferred)
  • Notary (Preferred)

    • We offer a competitive benefits package including employer-paid health, dental, & life insurance. Voluntary benefits, including vision and flexible spending accounts, in addition to our 401 (k) plan.

    Salary is commensurate with experience. All applications will be kept in strictest confidence. No phone calls, please.

    Company Description

    We have offices across the US in Dallas, Houston, Chicago, Baltimore, Boston, Los Angeles, the Bay Area, and West Virginia. We currently have approximately 30 attorneys and 40 support staff. We practice heavily in complex civil litigation.

    Company Description

    We have offices across the US in Dallas, Houston, Chicago, Baltimore, Boston, Los Angeles, the Bay Area, and West Virginia. We currently have approximately 30 attorneys and 40 support staff. We practice heavily in complex civil litigation.

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    Legal Administrative Assistant • Baltimore, MD, US