Los Angeles - Temporary to Permanent Client Billing Coordinator

Position Type : Fully Remote | Schedule for Los Angeles Office : Monday-Friday, 9 : 00 AM - 5 : 30 PM PT (Flexibility for Overtime) | Schedule for San Francisco Office : Monday-Friday, 9 : 00 AM - 5 : 00 PM PT (Flexibility for Overtime)

Employment Type : Temporary to Permanent | Estimated Temp Duration : 3 Months

S alary Range : Los Angeles based applicants : $38-$42 per hour | Bay Area based applicants : $46-$51 per hour

We are currently hiring for a fully remote role with the potential to convert to a regular hire after the initial temporary period. This position offers a standard weekday schedule with some flexibility for overtime as needed.

ABOUT US

For Business Professionals, Winston & Strawn presents an exciting opportunity to be a part of a leading global law firm. With our commitment to excellence, diversity, a collaborative work environment, and an emphasis on professional growth, Winston offers a platform for individuals seeking to advance their careers in a dynamic and rewarding environment. Winston is known for its collaborative and collegial culture. We believe teamwork is an essential component in providing high-quality legal services and we value the talents and skills of our entire business professional team.

POSITION SUMMARY

The Client Billing Coordinator will own the billing process from point of time entry release through paid invoice, by establishing communication with the attorneys and legal assistants and understanding client requirements. Communicate and resolve WIP balances and support Accounts Receivable with resolution for their respective client matters.

DUTIES AND RESPONSIBILITIES

• Prepare, review, and distribute monthly prebills to appropriate billing attorneys.
• Obtain billing exemptions when appropriate. Ensure proper policies, processes, and procedures are followed throughout the billing process for applicable attorneys.
• Create bills, drafts and finals efficiently and accurately per client guidelines and billing department expectations. Prepare and / or assist in preparation of client bills; process, proof, and release manual bills in accounting system or download and prepare electronic billing using client approved software. Timely solution of any e-billing errors for proper submissions according to the client's guidelines. Validate set-up, maintenance and resolving electronic billing errors.
• Process write-downs, retainer applications, premium allocations and transfers of time and / or disbursements after required approval has been obtained. Attorney, legal assistant, and client inquiries. Research and reconcile discrepancies.
• Handle attorney, legal assistant, and client inquiries. Provide monthly billing reports as required. Prepare, per client requirements and / or attorney request, prepare billing accruals for budget analysis.
• Work with Conflicts Department to update client / matter files. Work with the Client Pricing Department to resolve billing rates issues, special billing agreements, disbursement requirements, markup / discounts, etc.
• Create and / or revise billing formats to accommodate client and / or attorney needs.
• Shred pre-bills; adhere to retention policy.
• Review client accounts receivable, aged work in progress and unapplied cash to minimize cash cycle, improve cash flow, and meet revenue goals.
• Review write-downs and work proactively with attorneys, management, and billing committee to resolve problems arising from this review.
• When appropriate, contact clients to resolve billing issues that hinder payment of outstanding A / R.
• Verify accuracy and completeness of data and ensure distribution of data to appropriate individuals.
• Assignment of special projects.
• Serve as back-up for other members of the billing team.
• Ensure compliance with billing and collection policies.
• Assist with gathering and matching supporting documentation for client expenses

as needed.

BASIC QUALIFICATIONS

OR

ADDITIONAL QUALIFICATIONS

procedures and use of accounting software systems.

COMPETENCIES

We are an equal opportunity employer and welcome applicants from all backgrounds and experiences. #LI-DC2