Facilities Assistant

HirePower • Irving, TX, United States

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Duration : 6 months (Temp-to-hire)

Location : Irving, TX 75063

Schedule : M-F; 8a-5p

Qualifications :

3 + yrs of proven experience as an Administrative Assistant or Office Admin Assistant or Facilities Coordinator
Knowledge of office management systems and procedures
Working knowledge of office equipment, like computers, printers and copy machines
Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task

Description :

Answer and direct phone calls for Signature Biologic Main phone number.

Review and update the completed and signed Manufacturing Clean Room cleaning schedules to ensure the cleaning has been completed properly and document any discrepancies

Organize and schedule appointments to include coordination of external vendors specific to operations such as HVAC Preventative Maintenance, electrical or plumbing vendors

Plan meetings and take detailed minutes

Write and distribute email, correspondence memos, letters and forms with external vendors

Assist in the preparation of regularly scheduled reports to include daily operation updates and bi-weekly operations reports

Develop and maintain a filing system for various vendors and projects

Update and maintain office policies and procedures to include standard operating procedures

Maintain proper inventory levels and order breakroom, office and first aid supplies and research new deals and suppliers

Keep breakroom and meeting rooms clean throughout the day which may include light cleaning such as taking out the trash, if too full

Maintain contact lists to include vendors keeping them in Outlook

Order food for special occasions such as employee birthdays or town hall meetings.

Provide general support to visitors

Act as a point of contact for internal and external clients / vendors

Weekly Gowning Cleaning Process, as needed by Supply Chain

Walk to the exterior of the building / suite daily and check for gaps in the foundation seals and any exterior building damage and document any findings

Company Info :

Our client is a leading biopharmaceutical company specializing in innovative cellular and biologic products that address unmet clinical needs and improve patient outcomes. With decades of experience in human perinatal biologics, both domestically and internationally, the organization is at the forefront of biotechnology innovation.

Joining the team offers the opportunity to be part of a dynamic and rapidly growing company dedicated to advancing science and developing technologies that make a lasting global impact.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

JOB-10045224

GFCLW

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Assistant • Irving, TX, United States