Secretary - Building & Zoning

Secretary - Building & Zoning

Starting Salary : Pay Grade 8 - $16.54

Work Hours : 40 hours a week

Closing Date : Posting will close November 3, 2025 or when filled, whichever comes first.

Applicants will be reviewed and considered on a continuous basis until this position is filled or closed, whichever comes first.

Bonneville County invites you to apply to join our dynamic team dedicated to enhancing the quality of life for our growing community. Whether you're passionate about public service, eager to make a difference in local government, or seeking a fulfilling career with ample opportunities, Bonneville County is the place for you.

Bonneville County offers a highly competitive benefits package to include :

• One of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit
• 12 paid holidays
• Generous vacation and sick leave that start accruing as soon as you start
• Medical, dental, and vision insurance! (full-time / 30+ hours per week)
• PERSI Choice 401(k)
• Deferred compensation plan
• Life insurance
• Short and long-term disability insurance
• Student Loan Forgiveness
• Employee Assistance Program (EAP)
• Flexible Spending Accounts (FSA)

General Purpose

Perform a variety of clerical and secretarial duties as needed to support the operations of the Planning and Building Department and expedite the delivery of various services, programs and projects.

Supervision Received

Work under the general supervision of the Planning and Building Director.

Supervision Exercised

None.

Essential Functions

Attend various meetings as needed; type minutes, reports, correspondence, and other projects; maintain files and documents.

Operate personal computer to type, process, and store a variety of department reports and documents; receive change and update documents and storage to reflect the same; maintain records and files of various work processing projects and work orders.

Answer public or business inquiries over telephone or office counter; assist public in locating information and respond to various questions related to building, planning and zoning general processes and procedures; utilize various fact and information sources such as county maps, zoning maps, zoning ordinances, nuisance ordinances, case files, building permits, etc.

Process applications for building permits; collect fees according to established fee schedules; receive fees related to ordinances, comprehensive plans, hearings, certified mailings, platting fees, document copies, etc.

Schedule inspections and process permit paperwork; update case files and records to identify disposition and status of various inspection results and progress of construction; distribute final certification of occupancy upon approval.

Perform general office maintenance duties; prepare forms, type records, file documents and materials related to planning and zoning issues, determinations, communications and information.

Operate computer to access property information, i.e., addresses property descriptions, owner names, etc.; verify information and updates records as needed.

Ability to maintain regular, reliable patterns in work product and attendance according to Bonneville County's expectations.

Perform other job-related duties as assigned or required.

Minimum Qualifications

1. Education and Experience :

A. Graduation from high school or equivalent

AND

B. Two (2) years of responsible experience in secretarial duties, word processing or some other related field;

OR

C. An equivalent combination of education and experience.

2. Required Knowledge, Skills, and Abilities :

Working knowledge of modern office practices and procedures; secretarial procedures and methods related to filing and documenting; English composition, spelling, grammar, punctuation, etc.; basic accounting and bookkeeping; computer terminal operations and information management procedures; interpersonal communication skills and telephone etiquette; standard office equipment operation; word processor and related computer operations; filing systems and storage related to word processing.

Skill in performing word processing, manual file system management, data base management, and spread sheet generation.

Ability to operate standard office equipment efficiently; ability to communicate effectively, verbally and in writing; ability to perform basic mathematical computations; ability to follow written and verbal instructions; ability to proofread quickly and accurately; ability to develop effective working relationships with staff, supervisors and the public.

3. Special Qualifications :

4. Work Environment :

Work is performed in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities, not generally involving muscular exertion, such as walking, standing, stooping, sitting, reaching, and lifting. Speaking, hearing and seeing are required for completion of essential functions. Rapid work speed required to perform keyboard operations. Common eye, hand, finger, leg and foot dexterity exist as elements to job tasks. Mental application utilizes memory for details, verbal instructions, emotional stability and critical thinking. The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.

While heavy lifting is not typically involved, employees may need to occasionally lift or move light items like boxes or files.

AA / EOE / ADA - Hiring is done without regard to race, color, religion, national origin, sex, age, or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations.