Administrative Assistant II

Description :

Position Title : Administrative Assistant

Length of Contract : 12 months

Work Hours : 8 : 30AM - 4 : 30

Interviews - 2 rounds

What are the top 3-5 skills, experience or education required for this position :

1. Responsive and able to multitask

2. Technical proficiency with Microsoft Office, SAP / Concur, and other relevant systems

3. Attention to detail

4. Strong communication across all levels

5. Discretion and confidentiality

Provides advanced administrative support to Global Security leadership team including VP

Monitors and prioritizes email, highlights actions and routinely authors responses.

Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.

Follows company purchasing and other established procedures.

Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.

Professionally interacts with senior level management

Consistently handles confidential or business-sensitive information.

Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

Arranges catering and food services for department meetings

Proactively identifies and resolves scheduling conflicts.

Provides other administrative duties as required

Education :

Minimum Associate Degree in Office administration and / or equivalent.