Corporate Secretary

Corporate Secretary at Robert Half International summary :

The Corporate Secretary supports legal and executive teams by ensuring compliance with corporate governance standards and maintaining accurate records. Key tasks include preparing board minutes, regulatory filings, and corporate documents, as well as overseeing trust and escrow account activities. This role also facilitates communication between the board, leadership, and external parties while providing financial and administrative support.

Description

Corporate Governance Secretary

We are seeking a detail-oriented and highly organized Corporate Governance Secretary to support the legal and executive teams in ensuring compliance with corporate governance requirements and maintaining accurate records. This role will play a key part in facilitating board operations, regulatory filings, and corporate recordkeeping, while also providing financial and administrative support.

Key Responsibilities :

Prepare and maintain corporate records, board minutes, resolutions, and statutory filings in accordance with governance standards and regulatory requirements.

Draft, review, and process governance-related documents, corporate policies, amendments, and correspondence with directors, officers, and outside counsel.

Oversee trust and escrow account activity, including reconciliations, reporting, and coordination with accounting and tax functions.

Manage administrative governance functions, including preparation of board materials, shareholder communications, mailings, and records management.

Act as a liaison between the board of directors, executive leadership, and external stakeholders to ensure timely flow of information and compliance with governance obligations.

Requirements

Accounts Payable (AP), Accounts Receivable (AR), QuickBooks, Data Entry, Invoice Processing, Escrow, Escrow Processing, Draft Legal Documents, Legal Documentation, Mail Merge, Tax Preparation, Amendments, Board Presentations, Board reporting, Corporate Governance, Governance, ESG (Environmental, Social and Governance), Record Keeping, Incorporation - Dissolution, Corporate Trust, Tax - Trust & Estate, Trust - Operations, Trusts and Estates

Keywords :

corporate governance, board minutes, regulatory compliance, corporate records, escrow management, legal documentation, financial administration, shareholder communications, trust operations, executive support