Human Resources Assistant / Office Coordinator

Position Title : Human Resources Assistant / Office Coordinator

Company : Intelligent Fire Systems Solutions Inc.

Pay Rate : $22-$26+ per hour (depending on experience)

Industry : Construction Services | Fire Protection

Location : Anaheim, CA

Job Overview

Intelligent Fire Systems Solutions Inc. (IFSS) is seeking an organized and proactive Human Resources Assistant / Office Coordinator to join our growing team. This dual-role position supports the Human Resources Department with key administrative tasks and employee onboarding while also managing day-to-day office coordination at one of our California offices. This is an excellent opportunity for someone who thrives in a dynamic environment, enjoys working with people, and takes pride in keeping operations organized and efficient. If you're detail-oriented, collaborative, and eager to grow your HR career within a respected, safety-driven construction company, we want to hear from you!

Who We Are

At Intelligent Fire Systems & Solutions Inc., we specialize in delivering expert fire protection services across commercial, industrial, and government sectors. As a trusted union contractor, our name is built on safety, professionalism, and integrity-values that define both our projects and our people. We don't just install fire systems; we protect lives, safeguard property, and build lasting careers. Our team thrives in a culture that values collaboration, mentorship, and accountability, where every individual is supported in achieving their personal, professional, and financial goals. Through exceptional training, hands-on experience, and meaningful opportunities across the U.S. construction landscape, IFSS empowers our people to grow while contributing to work that truly matters.

Key Responsibilities

• HRIS & Audits

Conduct regular audits in HRIS to ensure accuracy and compliance.

• Generate and analyze HR metrics (headcount, turnover, PTO, compliance, etc.) for HR leadership.
• Perform audits on employee records, certifications, training completion, and compliance documentation.
• Onboarding & Training Coordination

Assign, monitor, and track completion of mandatory new hire training modules.

• Follow up with new hires on onboarding tasks (I-9, direct deposit, benefits, etc.).
• Prepare and distribute new hire welcome materials and ensure smooth first-day experiences.
• Partner with managers to ensure new hires are equipped for success.
• Benefits Administration Support

Assist with onboarding and open enrollment benefit coordination.

• Respond to employee benefit inquiries and direct them to vendors or HR partners as needed.
• Maintain accurate benefit data within HRIS.
• Administrative & HR Support

Maintain company directories and employee contact lists.

• Support employee engagement initiatives and company-wide communications.
• Assist with HR reporting, scheduling, and documentation preparation.
• Manage confidential information with professionalism and discretion.
• Office Coordination (Building Support)

Serve as the main point of contact for daily office operations.

• Manage office supply inventory, vendor coordination, and facility requests (maintenance, cleaning, repairs).
• Oversee mail distribution, scanning, and general clerical tasks.
• Coordinate building access and visitor management.
• Support the logistics for meetings, orientations, and training sessions.
• Ensure the office remains organized, professional, and safe.
• Other Duties as Assigned

Qualifications

• 1-2+ years of experience in HR or office administration is preferred.
• Familiarity with HRIS systems (e.g., BambooHR, ADP, Paycom) and basic reporting.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Core Competencies

• Detail-Oriented : Ensures accuracy and consistency in HR data and audits.
• Organized : Balances HR and administrative duties efficiently.
• Proactive : Anticipates needs, communicates clearly, and follows through.
• Confidential : Exercises discretion with sensitive employee and company information.
• Collaborative : Works well with HR, management, and facility vendors.

Benefits

• Health & Wellness : Medical, Dental, and Vision Insurance
• Financial Security : Weekly pay cycle and retirement savings program
• Work-Life Balance : Paid time off (PTO, holidays)
• Career Development : Paid training, safety certifications, and mentorship opportunities

Additional Perks

• Company events and team culture
• Professional, collaborative environment

Schedule

• Full-Time | Monday-Friday
• Occasional overtime may be required based on business or project needs.

Work Location

• This position is based at the Anaheim, CA office.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

A background and drug screening check will be completed as part of the onboarding process, in compliance with applicable laws.

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