Assistant Accounts Receivable and Collections Manager

Assistant Manager Of Accounts Receivable And Collections

The Assistant Manager of Accounts Receivable and Collections supports the daily operations of the firm's AR and collections department. This role assists in supervising staff, ensuring accurate and timely processing of client payments, and maintaining strong client relationships. The Assistant Manager works closely with the AR Manager to enhance departmental productivity and ensure financial accuracy.

Key Responsibilities

• Assist in supervising the Accounts Receivable and Collections team (currently three Collection Analysts and two AR Clerk), providing guidance and support as needed.
• Perform AR and collections tasks when necessary, including posting client payments and resolving discrepancies.
• Monitor client payment status in ARCS and ensure records are updated accurately.
• Communicate with clients regarding outstanding receivables and payment issues.
• Coordinate with the Accounts Receivable Manager regarding NSF checks.
• Review bank statements regularly to confirm timely recording of collections.
• Maintain positive relationships with key clients regarding AR and collections matters.
• Process bill, payment, and write-off reversals with appropriate approvals.
• Assist in generating monthly AR reports, reminder statements, and ad hoc financial reports.
• Support initiatives to improve the efficiency and effectiveness of the AR / Collections department.

Supervision Received and / or Given

Minimum Qualifications

Working Conditions

This position requires sitting for long periods of time while operating a computer. At times, employees are required to work in excess of the normal work schedule. Employees in this position must be mobile, have the ability to bend, and have ability to lift and carry files weighing approximately 10-15 lbs.