Business Office Administrator

Job Description

Job Description

The Business Office Administrator provides essential support to the Casey & Company team, overseeing payroll processes, certified payroll compliance, and general office operations. This role assists with financial record-keeping, employee documentation, scheduling, and administrative tasks that ensure smooth day-to-day operations. The ideal candidate will be detail-oriented, highly organized, and able to manage confidential information with professionalism and integrity.

Essential Functions

The essential functions include, but are not limited to, the following :

Process weekly and biweekly payroll accurately and on time.

Prepare and submit certified payroll reports in compliance with government requirements.

Maintain accurate employee records, including timekeeping, benefits, and compliance documentation.

Respond to employee inquiries regarding payroll, benefits, and HR policies.

Assist with accounts payable / receivable, invoicing, and expense tracking.

Support scheduling of meetings, appointments, and office communications.

Manage office records, filing systems, and supplies.

Ensure all confidential payroll and employee data is secured and properly handled.

Perform miscellaneous job-related duties as assigned.

Requirements

MINIMUM QUALIFICATIONS (Knowledge, Skills, and Abilities)

High school diploma or GED; associate’s degree in accounting, business, or related field preferred.

At least 2 years of experience in payroll processing or office administration.

Proficiency in payroll software and Microsoft Office Suite (Word, Excel, Outlook).

Familiarity with certified payroll reporting (Prevailing Wage / Davis-Bacon) strongly preferred.

Strong organizational and time-management skills with a high degree of accuracy.

Excellent verbal and written communication abilities.

Ability to handle sensitive information with discretion and confidentiality.

Knowledge of basic bookkeeping practices is a plus.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing the duties of this position, the employee is regularly required to talk, hear, and use hands and fingers to handle office tools and equipment. The employee may occasionally be required to stand, walk, reach, and lift or carry office supplies weighing up to 25 pounds. The noise level in the work environment is generally low.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to accommodate individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.