Mental Health Administrative Assistant

Job Description

Job Description

Description : Job Summary :

We are seeking a dedicated Mental Health Administrative Assistant to support our mental health practice with daily administrative and clerical tasks. The ideal candidate will ensure smooth office operations, maintain patient records, handle scheduling, and assist mental health professionals with non-clinical duties. This role requires strong organizational skills, discretion, and an understanding of mental health services.

Key Responsibilities :

• ? Front Desk & Reception : Greet clients, answer calls, schedule appointments, and manage inquiries professionally and compassionately.
• ? Patient Scheduling & Coordination : Organize therapist schedules, confirm appointments, and coordinate with clients for follow-ups.
• ? Medical Records & Documentation : Maintain and update patient files, ensuring confidentiality and compliance with HIPAA regulations .
• ? Billing & Insurance Processing : Assist with insurance verification, claims processing, and invoicing for mental health services.
• ? Administrative Support : Prepare reports, draft correspondence, and assist with office management tasks.
• ? Compliance & Confidentiality : Ensure adherence to state mental health regulations and Medicaid requirements when handling client data.
• ? Office Supply & Equipment Management : Order and track office supplies, manage vendor relationships, and support a well-functioning workspace.
• ? Team Assistance : Support mental health professionals with paperwork, meeting preparations, and other clerical duties as needed.

Requirements : Required Qualifications :

Preferred Qualifications :