ADMIN, FINANCE SUPPORT (FULL TIME)

Admin, Finance Support

We have an opening for a full time Admin, Finance Support position.

Location : AstraZeneca - 1 Medimmune Way, Gaithersburg MD 20878. Note : online applications accepted only.

Schedule : Full time schedule. Monday - Friday. 7 : 30 AM - 4 : 00 PM.

Requirement : Previous finance coordinator experience is required.

Procurement and contracts : Review and process PO requests (email and GB Site Ops inbox) upon France's approval; create and submit MSAs / PSAs / Confidentiality Agreements; manage contract signatures with all DOA signatories; amend POs as needed.

Vendor and systems support : Set up new vendors for GB Site Ops; troubleshoot vendor setup issues; provide Coupa / SAP troubleshooting for the MRO team.

Finance operations : Process rents and leases for GB site buildings; review invoices for approval and payment; execute month-end accruals.

Team coordination : Schedule meetings and coffee breaks; submit catering requests; handle additional tasks as assigned.

Fixed Pay Rate : $32.00 per hour.

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).

Job Summary

Summary : Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing. Essential Duties and Responsibilities :

• Trains other staff members to perform work activities, such as using computer applications.
• Answers telephones, directs calls, takes messages and runs errands.
• Prepares meeting agendas, attends meetings and records / transcribes minutes.
• Makes travel arrangements.
• Completes work schedules, manages calendars and arranges appointments.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Processes and prepares documents, such as business or government forms and expense reports.
• Maintains and updates filing, inventory, mailing and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.

Associates at ESFM are offered many fantastic benefits.

Full-time and part-time positions offer the following benefits to associates : Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offer the following benefits to associates : Medical, Dental, Vision, Life Insurance / AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and / or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.

About Compass Group : Achieving leadership in the foodservice and facility management industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer : this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Applications are accepted on an ongoing basis.

ESFM maintains a drug-free workplace.