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Administrative Assistant

Administrative Assistant

Baird & WarnerDowners Grove, IL, US
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About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true : we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work / life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Downers Grove office.

  • This is a full time, in-office position with expected hours M-F 9 : 00am-5 : 00pm.

Essential Duties And Responsibilities :

(other duties may be assigned)

  • Compile property transaction files for all listings and contracts and verify information.
  • Technologically savvy
  • Create and manage office advertising utilizing ad templates
  • Listing maintenance, create paperless listing files, process listing agreements
  • Process sales, closings and earnest money
  • Answer phones
  • Administrative support services
  • Document management
  • Distribute and prepare incoming and outgoing mail
  • General office support functions including greeting customers and maintaining office appearance.
  • Process buyer rep agreements
  • Data entry
  • Tasks assigned by Broker Manager & Sales Support Manager
  • Able to assist Managing Broker with social media content and posting.

    • Requirements

  • Strong communication skills (verbal & written)
  • Ability to multi-task & prioritize
  • Strong computer skills - including Google platform and Microsoft Office
  • Ability to perform accurate data entry
  • Team player but can work independently
  • Professional appearance
  • Proactive
  • Real estate knowledge is a plus

    • Education / Experience

  • High School Diploma or equivalent required.
  • Minimum 1 year Administrative Assistant experience.
  • Previous Real Estate administrative experience desired.

    • Salary Range : $40,000-$45,000

    Benefits

    Medical, dental, PTO, VTO

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    Administrative Assistant • Downers Grove, IL, US

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