City Secretary

City of DeSoto, TXDesoto, TX, USA

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City Secretary at City of DeSoto, TX summary :

The City Secretary provides complex administrative support to city officials including the Mayor, City Council, and City Manager. Responsibilities include managing elections, overseeing records management and open records requests, coordinating meetings and official documents, and supervising staff. The role serves as a liaison between city government, boards, commissions, and the public while ensuring compliance with municipal laws and internal controls.

Salary : $83,700.47 - $122,200.15 Annually

Location : DeSoto, TX

Job Type : Regular Fulltime

Job Number : 01205

Department : City Secretary

Opening Date : 08 / 20 / 2025

Closing Date : 9 / 19 / : 59 PM Central

FLSA : Exempt

Description

Our Core Values

We LOVE DeSoto

L- We lift up our community
O- We take ownership of our collective performance
V- We value and respect all employees
E- We empower employees to grow

The purpose of the position is to provide complex administrative support to the Mayor, City Council and City Manager. This is accomplished by directing and overseeing the administration of all City Charter amendments, elections and voting; administering records management programs and open records requests; acting as liaison for boards and commissions; and preparing, publishing and maintaining all official documents, general correspondence and reports. Other duties include establishing and enforcing internal controls and processes.

Specific Duties and Responsibilities

Completes administrative duties by preparing and monitoring budgets; administering oaths of office; maintaining calendars; managing the elections process; posting meeting notices, preparing agendas and packets, supervising support staff; and ensuring all appropriate documents are signed and retained.

Manages records requests and retention by preparing and retaining reports, correspondences, ordinances, resolutions, proclamations and other documents; maintaining originals of contracts and agreements, resolutions, proclamations, deeds, easements, and minutes; assigning ordinance and resolution numbers; administering the records management program; and overseeing the compiling and printing of codification updates.

Directs or participates in activities and special projects as assigned by the Mayor, City Council and City Manager by defining the purpose of the project; establishing and implementing action plans; gathering necessary information and resources; resolving conflicts; and reporting progress.

Represents the administration before boards and commissions by preparing agendas; attending meetings; offering information, advice and guidance; arranging for support services; and reporting on actions or proposals of the board or commission.

Facilitates the provision of services to citizens or other departments by serving as liaison between the Mayor / City Council and the citizens in responding to inquiries, requests, and concerns of the public; and responding to internal and external customers regarding research and data.

Directs and oversees the administration of charter amendments and elections by serving as Early Voting Clerk; providing information to candidates and officeholders; and conducting training for election officials.

Performs other duties as assigned.

Qualifications

Bachelor's Degree from an accredited post-secondary institution;

Five years of experience as a City Secretary or Assistant City Secretary, two of which must be in supervision;

Texas Municipal Clerk Certification Program completion or the ability to complete within three (3) years;

OR an equivalent combination of education and experience; and

Valid Driver's Licence

Supplemental Information

Knowledge of state, federal and local laws governing municipal operations

Knowledge of local, state and federal records management and retention requirements

Knowledge of project management

Skill in the operation and use of standard office software which includes databases and presentation programs, along with standard Microsoft products

Ability to effectively supervise and manage support staff

Ability to prepare budgets, correspondence and reports

Ability to meet with staff, elected officials and the public and provide excellent customer service

Ability to effectively communicate, both verbally and in writing, with co-workers, the public, and elected and appointed officials

Employee Benefit Information

Health Insurance- BCBS

Dental Insurance- BCBS

Vision Insurance - EyeMed Insight

Flexible Spending - Payflex

Employees can set aside pre-tax dollars to pay for yearly out of pocket medical expenses. Subject to IRS annual limits and restrictions.

Life Insurance- Dearborn National

The City provides each employee with a life insurance policy of 3 times their annual salary up to a maximum of $150,000.

Voluntary Term Life Option- Dearborn National

This is additional low cost life insurance available to employees and their dependents.

Employee Assistance Program- Deer Oaks

Assists in recommending counselors for any city employee experiencing personal problems.

Education Pay

Employees can receive a monthly additional pay for Associates, Bachelors, Masters and PHD degrees.

Social Security

Employee participates at 7.65% contribution with matching city funds.

Texas Municipal Retirement System

Employees participate in a statewide retirement program at 7% contribution with a city match of 2 : 1.

Five years vesting, 20 years retirement at any age.

Vacation

Non-civil service employees accrue 6.67 hours per month (2 weeks per year).

All police employees accrue 10 hours per month (3 weeks per year).

All Fire employees accrue 15 hours per month (7.5 - 24 hour shifts a year).

Sick Leave

Non-civil service employees accrue 10 hours per month (3 weeks per year).

All police employees accrue 10 hours per month (3 weeks per year).

All Fire employees accrue 15 hours per month (7.5 - 24 hour shifts a year).

Holidays

Non-civil service employees receive 13 paid holidays per year including one personal or "floating" day.

Longevity Pay

Earned at a rate of $4 per month.

This is calculated on number of years of service up to and including 25 years (maximum $1200).

Worker's Compensation

Worker's compensation coverage is provided for all employees.

Fire / Police

Eligible for Education / Certification pay.

Deferred Compensation Plans- Mass Mutual / Empower

Payroll deduction for employee participation. City does not contribute.

Do you currently hold a Texas Municipal Clerk Certification?

Yes

Are you able to work occasional evenings and weekends?

Yes

Please enter your level of knowledge of the Texas Public Information Act.

None

Limited Knowledge

Intermediate Knowledge

Advanced Knowledge

Expert

Please enter your level of experience with compliance of the Texas Open Meetings Act

None

1-2 years

3-5 years

5 + years

Required Question

Keywords :

city secretary, municipal administration, records management, elections management, public liaison, budget preparation, administrative support, government compliance, staff supervision, open records requests

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Secretary • Desoto, TX, USA