Administrative Assistant to the County Manager / Deputy Clerk to the Board

County Manager's Office Administrative Assistant

Performs intermediate skilled administrative support work for the County Manager's office, providing assistance to the County Manager and Staff, preparing and maintaining official records and files, serving as Deputy Clerk to the Board, and related work as apparent or assigned. Work is performed under the general direction of the County Manager. Vacancy may be closed anytime after a seven (7) day posting period.

Minimum Education and Experience : High school diploma or GED and three to five years experience working as an administrative assistant with increasing responsibilities, or equivalent combination of education and experience.

Special Comments : To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

• Attends Board meetings, commission meetings, committee meetings, and other related meetings as required; takes and records official minutes of select meetings.
• Acts as clerk for assigned boards; digitally prepares associated meeting agendas and packets as well as notices for special called meetings and public hearings.
• Serves as Deputy Clerk to the Board; assists Clerk to the Board as required and assumes Clerk's duties in their absence.
• Assists in development of presentation slides, agenda items, etc. for Board of Commissioner meetings.
• Provides professional and responsive environment for citizen phone calls, email, and walk-in visitors; routes inquiries to appropriate departments or resources.
• Maintains and coordinates Manager's calendar, schedules, and appointments; handles travel arrangements and associated paperwork for the County Manager.
• Coordinates and reserves meeting rooms, supplies, equipment, and necessary personnel for meetings.
• Prepares, proofreads, and formats official correspondence, memos, reports, and presentations.
• Performs research and prepares reports as requested by the County Manager.
• Acts as a notary public, prepares and administers oaths.
• Monitors and tracks ongoing projects, assignments, and deadlines within the Manager's Office.
• Takes notes in select administrative meetings and digitizes associated documents.
• Assists in preparation of employee newsletter and other employee communication.
• Performs other duties as assigned in support of the County's operations.
• Abides by, enforces, and participates in the implementation and ongoing oversight of Randolph County Government safety, standards, and regulations.