Document Management Coordinator

Job Description

Job Description

COMPANY : Canoe Intelligence

WEBSITE : https : / / canoeintelligence.com /

TITLE : Document Management Coordinator

LOCATION : New York City or Jacksonville, FL (hybrid), or Fully Remote in the United States

SALARY : $45,000 to $50,000 base salary plus equity

The Role :

Canoe is transforming how institutional investors manage alternative investment data. We automate document collection, data extraction, and delivery for the world’s leading allocators. As we scale, we continue to add to our operational engine — and we’re looking for high-performing operators to support that transformation.

Canoe is seeking a Document Management Coordinator to monitor our document collection process across investor portals and email inboxes. The Coordinator will play a critical role in ensuring the timeliness and completeness of document capture for Canoe’s clients.

This role is designed for a highly detail-oriented and organized individual who can reconcile system outputs versus expected results. The Document Management Coordinator will monitor investor portal activity and escalate issues as needed. This is an excellent opportunity for someone looking to gain exposure to alternative investments and financial technology through a data operations-focused role.

What You’ll Do :

• Reconcile collected documents against expected reporting calendars
• Manage detailed logs on document collection, ensuring all required files are captured accurately and on time
• Monitor shared inboxes for actionable tasks
• Track, reconcile, and escalate document anomalies against expectation statuses against internal reports and data
• Act as safeguard to ensure accuracy and completeness of the document collection process

What We’re Looking For :

What You’ll Get :

Our Values :

Listen, and deliver client-centric solutions

Take initiative, improve situations, drive positive outcomes

Always set the highest standard for yourself and others

1 + 1 = 3

Who We Are :

Canoe is reimagining alternative investment data processes for hundreds of leading institutional investors, capital allocators, asset servicing firms and wealth managers. By combining industry expertise with the most sophisticated data capture technologies, Canoe’s technology automates the highly-frustrating, time-consuming, and costly manual workflows related to alternative investment document and data management, extraction and delivery. With Canoe, clients can refocus capital and human resources on business performance and growth, increase efficiency, and gain deeper access to their data. Canoe’s AI-driven platform was developed in 2013 for Portage Partners LLC, a private investment firm.

Canoe is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.