Administrative Specialist 1 (NY HELPS) - 45901

Job Title

The incumbent serves as professional administrative support to the Deputy Commissioner of Administration responsible for four major programs including the Fiscal Management Group, Human Resources Management Group, Operation Management Group and Audit Services. Duties include : Administering communications by preparing and keeping track of correspondence and answering questions from staff, Executives, and Chamber; overseeing four tracking systems prioritizing all documentation to ensure deadlines are met; developing and implementing internal controls for their activities; coordinating and preparing material for meetings; compiling data and preparing reports and recommendations on Division of Administration activities; providing accurate information in response to inquiries from within the Department, including clarification of policies and procedures, and assistance or advice, when appropriate; conferring with the Deputy Commissioner on complex as well as confidential issues ensuring they are handled in a professional and timely fashion with minimal oversight; and performing staff services for other executive staff.

Minimum Qualifications

Permanent Transfer Candidates : Current NYS Department of Health employee with one year of permanent or contingent-permanent, competitive, service as an Administrative Specialist 1, SG18 OR current NYS employee with one year of permanent or contingent-permanent, competitive, service in a position SG16 or higher and eligible to transfer under Section 52.6 or Section 70.1 of the NYS Civil Service Law.

Non-Competitive Candidates via NY HELPS :

Administrative Specialist Trainee 1, SG14 : A bachelor's or higher degree.

Administrative Specialist Trainee2, SG16 : A bachelor's degree and one year

• of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
• Substitution : A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Administrative Specialist 1, SG18 : A bachelor's degree and two years

Preferred Qualifications : The preferred candidate will have excellent organizational, analytical, interpersonal, communication, and writing skills, and will be able to work independently and handle multiple priorities. Proficiency in Microsoft Office suite (Word, Excel, and Power Point) and SharePoint is preferred. Knowledge of DOH administrative tracking systems and p-card policies is beneficial.

Additional Comments

Benefits of Working for NYS

Generous benefits package, worth 65% of salary, including :

Holiday & Paid Time Off

Thirteen (13) paid holidays annually

Up to Thirteen (13) days of paid vacation leave annually

Up to Five (5) days of paid personal leave annually

Up to Thirteen (13) days of paid sick leave annually for PEF / CSEA

Up to Eight (8) days of paid sick leave annually for M / C

Up to three (3) days of professional leave annually to participate in professional development

Health Care Benefits

Eligible employees and dependents can pick from a variety of affordable health insurance programs

Family dental and vision benefits at no additional cost

Additional Benefits

New York State Employees' Retirement System (ERS) Membership

NYS Deferred Compensation

Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds

Public Service Loan Forgiveness (PSLF)

And many more..