University of San Francisco is hiring : Library Director of Budget and Operations

Overview

Join Us at USF’s Gleeson Library. At the University of San Francisco’s (USF) Gleeson Library we are looking for a collaborative, detail-oriented professional to help keep our library running smoothly. As Director of Budget and Operations, an on campus position, you’ll work with a supportive team to coordinate financial processes, oversee our busy Access Services department, and keep things on track behind the scenes. This role is perfect for someone who enjoys balancing numbers with people, solving problems, and making a difference in how the Library serves the USF community. You’ll have opportunities to grow, contribute to big-picture planning, and be part of a mission-driven environment where your work matters every day. This is not a remote position.

Full Job Description :

Responsibilities

Job Responsibilities

Help ensure the Library’s Strategic Plan is reflected in related financial and operational processes.

Manage developing professional, transparent, and consistent financial processes.

Serve as a member of the Library Leadership Team.

Participate in planning, evaluation, and program review activities within the Library.

Communicate and cooperate effectively with Library and University units.

Represent the Library on University committees.

Assist with forecasting, accounting, budgeting activities, and end-of-year closing processes.

Develop, revise, and streamline procedures to improve efficiency in daily financial operations, including non-collections monthly and fiscal year-end closing processes, variance analysis, and internal financial reports.

Ensure the timely and accurate payment of library operating expenses (excluding collections - e.g books, journal subscriptions, database - purchases).

Work with both restricted and unrestricted funds.

Support the Library Development Fund committee and other projects as assigned by the Dean.

Oversee monthly reconciliation for librarian purchasing cards and ensure compliance with University policies and procedures.

Ensure payroll and compensation expenses are accurately reflected in the budget in coordination with the Library Budget Manager.

Maintain accurate records of gift, grant, and restricted fund activity and reporting in collaboration with the Library Dean.

Maintain open, collaborative communication with relevant stakeholders, including Facilities Management.

Coordinate relationships with library tenants (e.g., Student Disability Services, ITS, Learning / Writing / Speaking Centers, Thacher Gallery, etc.).

Participate in disaster planning for library units.

Coordinate requests for and use of library spaces by internal and external groups.

Provide overall leadership for the Access Services department in collaboration with the Access Services OPE Lead, engaging in day-to-day operations as needed.

Facilitate collaboration between Access Services and other library departments.

Manage coordination of staffing records and work hours with Associate Dean(s), Department Heads, OPE Leads, the Library Dean’s Office, and Human Resources in compliance with University policy.

Perform other duties as assigned by the Dean and / or Associate Deans.

Requirements

Undergraduate degree in business, finance, MIS, management or related field. At least seven years of financial, budget, or related management experience, preferably in a University setting. At least 10 years of overall business experience. Excellent computer skills (word processing), spreadsheets (e.g. Excel), data / financial reporting tools (e.g. Tableau, Banner, Workday). Strong communication skills. Ability to represent the Library within USF. Commitment to USF's Mission, Vision and Values. This position requires the employee to work on campus 5 days a week.

Full-Time / Part-Time : Full time

Pay Rate : Salary

Salary Range : $90,000.00 - $125,000.00 annualized; commensurate with experience

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