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Assistant Project Manager (Irvine)

Motive WorkforceIrvine, CA, United States

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About the Company

This role is with a well-established and fast-growing construction consulting and advisory firm recognized for its expertise in land development, infrastructure improvements, and large-scale planning projects. The company combines the track record of a respected industry leader with the forward-looking vision of a national development group. Employees benefit from strong leadership, a collaborative culture, and the opportunity to work on diverse, high-impact projects that shape communities.

Job Description

The Assistant Project Manager (APM) supports the Project Manager in planning, implementing, and tracking projects to deliver high-quality results that exceed client expectations. The APM oversees day-to-day functions of small-scale projects in partnership with the Project Manager or Sr. Project Manager and collaborates with the construction management team, field engineers, and consultants.

Key Responsibilities

Project Coordination

Assist in planning and scheduling project activities.
Monitor progress and ensure milestones are met.
Manage flow of project documents including contracts, proposals, change orders, invoices, COIs, drawings, and reports.
Develop bid packages and assist with drafting / reviewing contracts.
Create and track project budgets, cash flows, and schedules.
Coordinate receipt of proposals, drawings, and reports.
Support project closeout including collection of warranties, lien waivers, and O&M manuals.

Reporting & Communication

Provide regular updates to the Project Manager.

Communicate with stakeholders regarding project requirements and progress.

Schedule and attend all project, design, and construction meetings.

Track and report on budgets, schedules, and resources.

Risk Management

Identify risks and propose solutions.

Ensure compliance with policies and regulations.

Administrative Support

Prepare invoices, estimates, and budgets.

Maintain organized project documentation.

Draft meeting agendas and minutes.

Research information for decision-making.

Specialty Areas (as applicable)

Dry Utility Consulting & Coordination : site visits, utility agency coordination, service terminations, feasibility studies, cost estimates, and project summary reports.

Forward Planning and Entitlements.

HOA, DRE, and Community Planning support.

Working Conditions

Office-based with occasional site visits requiring PPE (hard hat, vest, closed-toe shoes).

Domestic and international travel up to 10%.

Ability to lift up to 20 lbs.

Education & Certifications

High school diploma or equivalent required.

Bachelor's degree in Construction Management, Engineering, or related field preferred.

Professional certifications (CCM, CAPM, PgMP, AIA, PE, LEED, CPE, CEP, CCP, PSP, CMIT, MRICS) preferred.

OSHA 10 (or higher) certification required.

Experience & Skills

Minimum 3 years' experience in construction management, engineering, or related field preferred.

General knowledge of engineering construction.

Ability to review drawings / specifications and identify long-lead / critical path items.

Proven experience managing small to mid-size projects under supervision.

Strong analytical and problem-solving skills.

Proficiency in Microsoft Excel, Word, project management software, and Bluebeam Revu.

Success Factors

Accountability to team and project goals.

Strong communication and collaboration skills.

Ability to multitask and adapt in a fast-paced environment.

Commitment to continuous professional development.

Capable of working independently and with a team.

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Assistant Project Manager • Irvine, CA, United States