Talent.com
Talent Administrator

Talent Administrator

Daniels HealthChicago, IL, US
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Talent Administrator

We are seeking a detail-oriented and proactive Talent Administrator to support the recruitment process from interview coordination to offer stage execution. This role plays a key part in delivering a seamless candidate and hiring team experience, ensuring operational excellence, compliance, and timely communications throughout the hiring lifecycle.

What You Will Do

Candidate Management & Interview Coordination

  • Coordinate interview scheduling with candidates and hiring teams, often across multiple time zones.
  • Manage and send calendar invites with complete and accurate information (location, attendees, interview format, etc.).
  • Track candidate availability and confirm logistics ahead of interviews.
  • Ensure timely collection and documentation of interview feedback in ATS (e.g., Lever), ensuring compliance with internal standards (e.g., Metaview).
  • Maintain strong communication with candidates to provide updates and ensure a positive experience throughout the process.

Administrative & System Oversight

  • Audit and manage the shared Talent inbox (e.g., monitoring replies from job boards like Indeed).
  • Update and maintain accurate records in the applicant tracking system (ATS), including candidate status, notes, and documentation.
  • Post open roles on internal and external platforms.
  • Support the maintenance of recruitment reports and dashboards.

    • Offer Process & Candidate Onboarding Support

  • Conduct reference checks and track completion.
  • Draft and distribute offer letters, ensuring accuracy and timely delivery.
  • Manage the offer process through to clearance, including background checks, document collection, and onboarding preparation.
  • Own the process for internal candidate tracking and coordination.

    • Hiring Team & Recruiter Support

  • Serve as a liaison between recruiters, hiring managers, and candidates.
  • Prepare interview materials such as guides, agendas, and feedback forms.
  • Help standardize interviewer evaluation processes and ensure completion post-interview.

    • System Maintenance & Process Improvement

  • Maintain organized and compliant candidate files and documentation.
  • Drive the organization and upkeep of digital file management systems.
  • Identify inefficiencies in scheduling, feedback collection, or communication and proactively suggest process improvements.
  • Ensure recruitment processes align with labor laws, DEI standards, and company policies.

    • Skills & Qualifications

    Experience in recruitment coordination, HR administration, or a similar role advantageous (not required)

  • Strong organizational and time management skills; able to manage competing priorities.
  • Technical aptitude to support applicant tracking systems (e.g., Lever) and calendar management tools (e.g., Outlook, Microsoft teams).
  • Excellent written and verbal communication skills.
  • Discretion in handling confidential candidate information.
  • A proactive, solutions-oriented mindset.

    • $22.50 - $25 an hour

    serp_jobs.job_alerts.create_a_job

    Administrator • Chicago, IL, US