Senior Associate, Contracts Administrator

Senior Associate, Contracts Administrator at LA28 summary :

The Senior Associate, Contracts Administrator supports the LA28 Venues and Infrastructure team by managing the end-to-end contracts execution process for Olympic and Paralympic Games venues. This role involves converting tender documents into contracts, onboarding suppliers, and ensuring contract terms are accurately reflected in construction and invoicing systems, collaborating closely with Procurement, Legal, and Finance teams. The position requires strong attention to detail, knowledge of procurement systems, and experience in contracts management for infrastructure projects.

LA28 does not provide relocation assistance.

The Summer Olympic and Paralympic Games will be hosted in Los Angeles, California in 2028, returning to the United States for the first time in over 30 years. 2028 will be the first time LA hosts the Paralympic Games, creating an opportunity to expand awareness, understanding and inclusion of people with disabilities.

LA28, the organizers for the 2028 Olympic and Paralympic Games in Los Angeles, is on a mission to create an unparalleled Games experience for athletes, fans, partners, our community and our people. Our vision is to collectively create what's next through sport, community and the power of our differences.

The 2028 Olympics and Paralympics will represent LA and leverage the strength of our community's creativity as we collectively work to design a Games that we all want to be a part of. We do this by focusing on people and by inviting everyone into the story of the LA28 Games.

The LA28 organizing committee is an independent, non-profit organization that is privately funded and governed by a board of directors.

Values and Behaviors :

• Optimism - Embody a positive, enthusiastic, and solution-oriented attitude in everything we do; challenge the status quo, inspire and support one another to achieve our best; have our eyes on the future and believe we can make a meaningful impact
• Integrity - We communicate openly and honestly, listen, and respectfully value multiple perspectives; we do what we say and are accountable for everything we do; we do the right thing, always. Even when it isn't easy
• Excellence - We hold ourselves to the highest standard and expectations; we live our values and truths and persevere through challenges; we are continuous learners and adapt and pivot with speed to meet changing needs
• Inclusion - We seek to represent, include, empower and level the playing field; our work reflects the communities we serve and the world in which we live; we leverage our platforms to bring awareness to issues relevant to who we are
• Co-Creation - We are authors of a shared story. Everyone contributes their unique voice to our shared mission; we share pride in our accomplishments and ownership of our shortcomings
• Boldness - We embrace creativity, courage and outside-the-box thinking; we are unafraid to take risks, explore unconventional solutions, and learn from the process; we are innovators, disruptors, and challengers of the status quo

Senior Associate, Contracts Administrator

The Venues and Infrastructure (VNI) team plays a critical role in delivering competition and non-competition venues that are functional, innovative, and fully accessible for the Olympic and Paralympic Games. As part of the larger Sport and Games Delivery group, the VNI team ensures that all venues are designed, developed, and delivered with the highest standards for functionality, sustainability, and inclusion within time and budget limits.

Reporting to the Procurement Manager, the Contracts Admin manages the contracts execution process. The Contracts Admin will assist the Procurement Manager to convert tender documents from the successful bidders into contracts using established templates and processes. In addition, the Contracts Admin will play an integral role in being the point of contact for the suppliers as they on-board into relevant LA28 supplier management systems, and ensuring the contracted terms are reflected into construction management and invoicing systems. This role will require deep collaboration across Finance, Legal, Procurement functional areas, as well as partners and suppliers.

The successful candidate will have a high attention to detail, especially in the development of construction related contracting and procurement documents.

Key Responsibilities :

Contracts Management

Background & Qualifications :

Physical Requirements and Working Conditions

Position Requirements :

Education :

Expectations :

Submission Requirements :

The annual base salary range for this position is $73,000.00 - $95,000.00. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28's operational business needs and applicable law.

LA28 does not provide relocation assistance.

LA28 is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We strive to build a team that is diverse, inclusive and encourages qualified candidates of all backgrounds, perspectives, and identities to apply. We will consider all qualified candidates with criminal histories in a manner consistent with local law. We assess applications based on relevant skills, education, and experience a candidate can add to our team.

Keywords :

contracts management, procurement, supplier onboarding, infrastructure contracts, construction management, vendor management, contract execution, Olympic Games, sports event procurement, contract compliance