Associate Office Support Coordinator

We are seeking a highly organized and detail-oriented Associate Office Support Coordinator to join our growing remote team. The ideal candidate will provide exceptional administrative and operational support to ensure the seamless functioning of our virtual office environment. This position requires excellent communication skills, proficiency in office technology, and the ability to multitask in a fast-paced setting.

Responsibilities :

Provide administrative support to various departments, including scheduling meetings, managing calendars, and organizing virtual files.

Answer and direct incoming communications (emails, calls, messages) professionally and efficiently.

Prepare and edit correspondence, reports, presentations, and other documents as required.

Assist with onboarding new remote employees, including organizing training sessions and documentation.

Coordinate virtual office events, meetings, and team-building activities.

Maintain and update office policies, procedures, and records.

Manage and order office supplies or equipment for remote team members as needed.

Track and process expense reports, invoices, and reimbursements.

Serve as a point of contact for internal and external stakeholders regarding administrative queries.

Support special projects and perform other duties as assigned.

Qualifications :

High school diploma or equivalent required; Associates or Bachelors degree preferred.

Minimum of 2 years of relevant administrative or office support experience.

Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and virtual communication platforms (e.g., Zoom, Slack, Teams).

Excellent written and verbal communication skills.

Strong organizational and time-management abilities.

Ability to work independently and collaboratively in a remote environment.

High level of discretion and confidentiality.

Preferred Qualifications :

Prior experience in a remote or distributed work environment.

Familiarity with project management tools (e.g., Asana, Trello).

Experience supporting multiple departments or executives.

Compensation :

Hourly Pay Rate : $22.00 - $35.00 per hour (commensurate with experience and qualifications).

Benefits :

Fully remote work environment.

Flexible work hours.

Health, dental, and vision insurance.

401(k) plan.

Paid time off (vacation, sick leave, and holidays).

Professional development opportunities.

Home office stipend.

Employee assistance program (EAP).

Wellness programs and virtual team events.