Executive Legal Assistant

Job Description

Job Description

We are looking for an experienced Executive Legal Assistant to join our team in Columbia, Maryland. This is a Contract-to-Permanent position, offering the opportunity to contribute to high-level administrative and legal operations within a dynamic environment. The ideal candidate will play a critical role in supporting attorneys, compliance professionals, and departmental leadership through efficient coordination and meticulous attention to detail.

Responsibilities :

• Support attorneys and compliance professionals in managing contracts, including business associate agreements and educational affiliation agreements.
• Coordinate and oversee office operations by delegating tasks, organizing schedules, and ensuring deadlines are met for correspondence and special projects.
• Prepare and maintain various reports, schedules, and confidential records under the direction of departmental leadership.
• Organize and maintain calendars, appointment schedules, and files for departmental professionals.
• Attend and document committee and management meetings, ensuring follow-up and appropriate distribution of meeting outcomes.
• Process payroll entries, wage garnishments, and other service-related tasks as required.
• Draft and proofread legal documents, correspondence, and memoranda with precision and professionalism.
• Ensure compliance with departmental policies, procedures, and applicable regulations to uphold quality and safety standards.
• Proven experience with e-Filing, court filings, and civil litigation processes.
• Strong skills in calendar management and organizing schedules for multiple professionals.
• Proficiency in drafting legal documents and correspondence with attention to detail.
• Familiarity with bulk mailings and mass mailings processes.
• Ability to manage sensitive and confidential information discreetly and professionally.
• Experience with contract repository systems and training staff on system operations.
• Exceptional organizational and multitasking abilities to handle competing priorities.
• Effective communication skills, both written and verbal, to liaise across teams and external partners.