Executive Assistant

Cocheco Elder LawDover, NH, US

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Job Description

This opportunity offers a dynamic and rewarding environment where your efforts truly make a difference. If you are a detail-oriented individual who thrives on learning, enjoys connecting with others, and finds excitement in supporting a fast-paced executive, this role could be a perfect fit for you! You’ll play a key part in ensuring smooth operations, building strong relationships, and contributing to the ongoing success of the owner and their team. Bring your positivity, adaptability, and resourceful spirit to a position where every day brings new challenges and growth.

Essential Job Functions

Email Management :

Proactively manage the owners' email inbox, screening and prioritizing incoming messages, and delegating emails as appropriate.

Respond to routine inquiries on behalf of the executive, demonstrating professionalism and attention to detail.

Identify urgent and critical emails, promptly bringing them to the executive's attention for immediate action.

Flag and follow up on important deadlines and requests, ensuring timely responses.

Calendar and Schedule Management :

Manage the owners' busy calendar, scheduling meetings, appointments, and events across potentially various time zones.

Coordinate internal and external meetings, conference calls, and video conferences, ensuring optimal time management and attendance.

Travel Arrangements :

Organize occasional travel itineraries, including flights, accommodations, ground transportation, and visa arrangements.

Stay updated on travel preferences and frequent flyer programs to optimize travel experiences.

Communication and Correspondence :

Handle incoming and outgoing communications on behalf of the owner, including emails, phone calls, and written correspondence.

Draft, edit, and proofread documents, presentations, and reports for internal and external stakeholders.

Information Management :

Maintain confidential and sensitive information with utmost discretion.

Research and compile data for various projects and reports, ensuring accuracy and timeliness.

Review, track and follow-up on owner client files to ensure all information is logged correctly, ahead of deadlines and done so in an efficient manner across the team.

Special Projects :

Support the owner in ad-hoc projects that may arise across any of the businesses.

Compensation : $24-27 / hour based on experience

Qualifications :

Bachelor's degree in Business Administration, Management, or related field (or equivalent work experience).

Excellent organizational skills, able to manage multiple tasks and priorities effectively.

Available on occasion outside of office hours for as-needed travel arrangements.

Strong attention to detail and problem-solving abilities.

Exceptional verbal and written communication skills.

Proficient in office software, including Microsoft Office Suite and virtual meeting platforms.

Ability to adapt to a fast-paced and dynamic environment (in-person and virtual).

A high level of professionalism, integrity, and confidentiality.

Flexibility to work outside regular hours when required.

Cocheco Elder Law Associates, PLLC is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as established by law.

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Executive Assistant • Dover, NH, US