Contract Management Specialist 1, SG-18

Contract Management Specialist 1

The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.

The Department of Financial Services is seeking candidates for Contract Management Specialist 1 positions in the Office of Financial Management. Duties include, but are not limited to, the following :

• Supports the Contract Management Specialist 2;
• Reviews proposed contracts for fiscal and programmatic correctness, adherence to State policy, compatibility with agency programs and goals, availability of funds, and appropriateness of rates;
• Conducts cost evaluations and prepares or assists with the preparation of cost evaluation reports;
• Prepares preliminary reports and recommendations to approve or reject contracts;
• Reviews procurement records to ensure adherence to all applicable laws, rules, and regulations and ensure proposed contracts represent the best value to New York State;
• Analyzes and tracks Minority and Women-Owned Business Enterprise (MWBE) and Service-Disabled Veteran-Owned Business (SDVOB) contract goals; drafts comprehensive program reports, components of reports, or report summaries;
• Resolves problems identified by agency staff or vendors with the contract, RFPs, IFBs, RFQ's, RFI's, RFA's, Sole / Single Source Procurements, or other related financial documents;
• Drafts appropriate bid documents to ensure adherence to applicable rules, regulations and guidelines, and fiscal objectives; drafts written responses to interested parties on contract awards and contract status;
• Provides guidance, technical assistance, and training to agency staff and / or potential bidder(s) to facilitate the contract and procurement processes, ensuring all control requirements are met;
• Provides guidance to agency staff on the evaluation and selection process for various procurement methodologies to help prevent bid protests by unsuccessful bidders and evaluates bids and works with program to determine recommended awardee;
• Ensures accurate execution of all documents needed for the procurement record;
• Reviews contractor performance, including price adjustments, amendments, contract interpretation and contract compliance issues;
• Reviews budget modifications and contract amendments to determine the impact on the contract and to ensure continued compliance with applicable regulations;
• Drafts proposed model contracts to be used by the agency as a guideline for excellence in procurement methodology;
• Recommends improvements to contract management related office policies and procedures; and
• Develops solicitation documents such as scope of work, mandatory requirements, qualifications, and contract evaluation.

Minimum Qualifications :

Trainee 1 : A bachelor's or higher degree.

Trainee 2 : A bachelor's degree and one year of professional experience managing contracts and related budgets including one or more of the following areas : negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Journey Level : A bachelor's degree and two years of professional experience as described above. Substitution : a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Salary : $53,764 (Trainee 1 Level SG-14) $59,994 (Trainee 2 Level SG-16) $66,951 - $85,138 (Journey Level SG-18) Appointment Status : Permanent or Contingent Permanent.

Some positions may require additional credentials or a background check to verify your identity.