Administrative Assistant

Overview

Part Time Days | 15 Hours per Week | $20-25 / hr

The Administrative Assistant provides high-level support to the Executive Director in ensuring the smooth, efficient and compliant operation of the Assisted Living community. The incumbent will maintain accurate documentation, support quality assurance initiatives, coordinate communication across departments and assist with Department of Health (DOH) survey preparation. The ideal candidate is detail-oriented, highly organized and able to balance multiple priorities while maintaining professionalism and discretion.

The Seasons East Greenwich is a premier assisted living residence, providing a balance of community, wellness and assisted living services to independent and memory impaired residents, while promoting resident quality of life, dignity and maximum independence.

Experience our Mission of Caring and Superior Staffing Ratios.

Work in an environment where our co-workers and those in our care are treated Just Like Family.

Saint Elizabeth Community understands the importance of having the time to provide care that is thorough, dignified, and compassionate. We have some of the best staffing ratios in the state... come and meet us to see how our mission and philosophy of care influence all that we do!

Responsibilities

• Assists with preparing the information needed during the admission and transfer of residents. Conduct tours with potential residents. Input information into resident care application.
• Maintains residents' information, updating email list, census and resident phone list.
• Manages purged files for discharged residents and ensures non-current resident files are stored appropriately.
• Scans and maintains files for service / disclosure agreements for each resident.
• Takes photos of all new residents and updates photos of current residents as needed
• in the appropriate forms and binders.
• Maintains the Survey binder for DOH and ensures appropriate documentation is available and updated as required by DOH regulations.
• Assists in the monitoring of the community's Quality Assurance Program. Track quality metrics and compile QA reports.
• Document and track incidents as directed by the Executive Director (resident falls etc.)
• Records / prepares / maintains minutes from Town Hall, Menu Chat and other group meetings.
• Coordinates the planning and execution of various Seasons' events for residents, staff and guests, including the preparation and distribution of invitations.
• Prepares and sends correspondence as requested by Executive Director and other department heads.
• Support leadership team with assistance with staff timecard approvals and scheduling.
• Assists with administering and tracking staff education program.
• Prepares and distributes resident notifications.
• Attends various Seasons' events and assists as needed.
• Collecting receipts and reconciling monthly credit card bills.

Qualifications

Benefits

What does Saint Elizabeth Community offer employees?

Our holistic benefit options encompass your Health and Wellbeing, your individual and family needs, your professional growth and more by including :

EEOC - We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

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