Administrative Officer 2 - Hybrid

Apply for Job

Job ID

81439

Location

Merced

Full / Part Time

Full Time

Add to Favorite Jobs

Email this Job

Hiring Range

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The hourly range the University expects to pay for this position is $29.03.

Job Closing Date

This position is represented by Teamster's Clerical & Allied Services Unit (CX)

This position is approved for a hybrid work modality. The current "in-office" expectation is 2 - 3 days per week.

Initial applicant review will take place on or around 10 / 13 / 2025. Posting will close anytime after that.

About UC Merced

The University of California, Merced, is the newest of the University of California system's 10 campuses and one of the youngest universities to be designated an R1 research university. With approximately 9,100 undergraduate and graduate students, UC Merced is a smaller, more intimate campus compared to its sister campuses, while equipped and staffed as a cutting edge, 21st century research institution. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships and a growing community in the heart of the San Joaquin Valley, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked in the top 30 among the best public universities in the nation by U.S. News and World Report and #1 for social mobility by the Wall Street Journal, UC Merced is uniquely equipped to provide world class educational opportunities to dynamic and enterprising students in the Valley and throughout the state. In partnership with UC San Francisco, UC Merced has launched a rigorous medical education program that will supply the Valley with culturally competent providers dedicated to improving local access to quality care. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and is accelerating the continued economic development of the region.

About the Job

Under the supervision of the Central CA SBDC Assistant Regional Director, Administrative Officer 2 provides accounting, analytical, and program support to the Central CA SBDC Lead Center. This position is responsible for processing, servicing, and monitoring various financial transactions and services for the SBDC of moderate scope and complexity, including quarterly grant GL reconciliation, procurement, travel / entertainment, accounting, data collection, processing, limited analysis, and reporting.

The incumbent is responsible for purchasing, general financial processing, support activities, and monitoring and reconciling account ledgers for the SBDC Lead Center and the UC Merced SBDC Service Center. This position also directly supports programming, which includes retrieval and analysis of data from the Neoserra CRM system and occasional development of marketing collateral, including videography. The Administrative Officer 2 will apply knowledge of University policies and procedures to ensure compliance and take appropriate action based on established procedures. Interfacing with various departments, vendors, and campus constituents is essential to this position. Understands federal and state grants relevant to small businesses and key issues relevant to small businesses in the Central Valley.

Key Responsibilities :

Provide monthly budget reports for all program areas. Review ledgers regularly to ensure posting of expenditures and revenue to correct accounts.

Utilize project and source codes based on the department budget to allow proper tracking and categorization of expenditures.

Identify and request necessary corrections to financial transactions within departmental accounts / funds as needed.

Reconcile Ledger reports and provide expenditure summaries to RD monthly.

Assist RD in preparing quarterly Invoices and support documentation for quarterly reporting to funders.

Assist RD prepare year-end fiscal closing activities for department and various grants / funds

Work with Regional Director to develop, monitor and reconcile short and long-range budget models, forecasts and "Budget vs. Actual" expenditure reports.

Apply financial services concepts (i.e., accounting, accounts receivable, accounts payable, purchasing, collections, and billing) to resolve issues and prepare business process procedures and policy recommendations. Monitors all Purchasing, Accounts Payable,

Entertainment, and Travel Accounting for grant compliance, reporting any issues to RD.

Responsible for preparing and submitting purchasing requisitions, complex travel and entertainment reimbursements, and supply orders for the SBDC department.

Ensure departmental compliance with applicable UC policies and procedures and federal and State grant fiscal requirements.

Coordinates signature, routing, copies, and filing of all department expenditures.

Record and track all Director-approved orders from initial order through invoice payment.

Follow up on any problems related to orders, invoicing, and / or reimbursements.

Timely submission of all reimbursements and invoices.

Acquire necessary documentation from various vendors as needed.

Provide vendors with needed information regarding payments as required.

Other duties assigned likely to include travel to client sites for videography; data retrieval and analysis from Neoserra.

Qualifications

Bachelor's degree from an accredited university in Business Administration, Finance; and / or equivalent experience; and

1 year of directly related, progressively responsible experience in a Financial Services job function, or an equivalent combination of education, training, and experience but in all cases no less than three months' on-the-job experience or training (required).

Experience with federal and state grant reporting; and

Experience generating and analyzing data using the CRM Neoserra; and

Experience with ORACLE and Concur (preferred)Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.

Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.

Requires interpersonal and work leadership skills to provide guidance to other nonexempt staff.

Working knowledge of financial processes, policies and procedures.

Strong knowledge of financial data management and reporting systems.

Proficiency in the use of spreadsheet and database software.

Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multitask in a high-volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.

Ability to function effectively as a member of a team.

Ability to adapt to changing priorities.

Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

• Skills to provide coaching and mentoring to support staff.

Background Check

Background check required.

Policy Statement

How to Apply :

An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Equal Employment Opportunity :

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

Smoke and Tobacco Free Policy :

The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http : / / smokefree.ucmerced.edu .

E-Verify :

All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts / subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule :

For information on the comprehensive benefits package offered by the University of California visit : http : / / ucnet.universityofcalifornia.edu / compensation-and-benefits /