Job Description
Job Description
General Position Summary : Order of Christian Initiation of Adults (OCIA) is the process by which non-Catholics and adult Catholics receive the sacraments of initiation (Baptism, Eucharist, and Confirmation). It is the beginning of a lifelong journey of faith as a member of the Mystical Body of Christ. The OCIA assistant will work in tandem with the Director of Faith Formation in preparing the candidates for OCIA.
Principal Accountabilities :
General Administration
- Assist Director of Faith Formation in planning, preparing, coordinating all areas of the OCIA program
- Coordinates catechists, aides and other volunteers for the OCIA journey
- Help and participate in catechist formation programs
- Maintain records for individuals in the OCIA program
- Maintain resources for OCIA including ensuring facilities are reserved, prepared and opened, program materials are available and ready, audio / visual equipment is available and functioning for all programs
- Documents the OCIA journey for all rite and sacraments in the Sacramental Registers
RECORD RETENTION RESPONSIBILTIES :
Maintains a current work process binder for each project or major area of responsibility.Volunteer and training schedule archives.Maintains an inventory of correspondence.Maintains call logs with appropriate call back informationVOLUNTEERS :
Administrative support volunteersInternal Contacts :
Diocese Pastors, Priests, School Presidents, Principals, Business Managers, and employees.External Contacts :
Diocese vendors, local, state, and federal agency representatives, and auditors.Working Conditions and / or Physical Requirements :
This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.Ability to sit and perform computer work for lengthy periods of time.Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files.A significant amount of time regularly spent on the telephone providing customer service support and problem solving for both internal and external customers.Ability to accept work interruptions while remaining focused on duties.Data entry via computer keyboard requires repetitive and frequent hand and wrist movements.Ability to lift-up to 35 pounds without assistance and up to 60 pounds with assistance.Travel Requirements :
Infrequent travel, by car, may be required to Diocese Parishes and / or schools.Education and Experience Preferred :
High school / GEDAbility to communicate effectivelyAbility to work with adults and children of all ages and backgrounds requiredPracticing Catholic in good standing with the Catholic ChurchMust pass a background and credit checkKnowledge and Skills Preferred :
Practicing Catholic, faithful to the Magisterium, and in good standing with the Catholic Church.Associates degree or experience in administrative management.Previous volunteer management, database management, and budget experience preferred.Ability to work well with people from a diverse variety of audiences.Ability to honor and maintain confidentiality.Ability to receive, understand, retain, and complete verbal and written tasks.Ability to work independently as well as in teams.Ability to work nights and weekends.Excellent organization, prioritization, and communication skills.Excellent time management skills.Excellent writing skills (syntax, tone, and style).Excellent grammar, composition, spelling and referencing skills.Willingness to continue with personal and professional development.Demonstrated competency in Microsoft Word, Excel, Outlook and Parish Data Systems.Demonstrated history of good judgement.Demonstrated aptitude for adaptability and flexibility.General ability to work with, troubleshoot, and learn how to use technology.Bilingual (Spanish / English) is highly desirable, but not required.FLSA Designation : Non-Exempt Part-Time, 21 hours per week