Administrative Assistant - Legal and Compliance San Jose, CA

Job Description

Job Description

Administrative Assistant - Legal and Compliance San Jose, CA

Administrative Assistant, Legal and Compliance, Mail Management, Legal Administrative, Data Entry, Google Workspace, Safari, JIRA

Experience level : Mid-senior Experience required : 6 Years Education level : Bachelors degree Job function : Administrative Industry : Financial Services Pay rate : Total position : 1 Relocation assistance : No Visa sponsorship eligibility : No

Job Description :

Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.

Mail Management (Primary) :

• Open, sort, and scan incoming legal and operational mail (approx. 45 hours / week)
• Digitally distribute mail to the appropriate team members or systems
• Maintain secure handling and storage of sensitive or confidential materials
• Review incoming legal emails and upload digital files to our legal order management tool
• Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool Litigation Tool Data Entry :
• Enter and update case information in our litigation management system
• Assist with organizing and maintaining accurate legal records
• Generate and distribute basic reports as needed

Legal Administrative Support :

Qualifications :

Notes from Hiring Manager :

Schedule : Monday, Tuesday, and Thursday

Hours : 10 hours / week, onsite in San Jose, CA (Hybrid not applicable this role is primarily onsite)

Key Focus Areas :

Confidentiality :

Required Skills / Tools :

MUST HAVE :