Executive Assistant II, F2 Subsidiary Tech

Executive Assistant

The Fashion Subsidiary Technology team is looking for an Executive Assistant to support the Chief Technology Officer. This role will be responsible for understanding both team and wider customer priorities for Fashion Subsidiaries (Shopbop & Zappos), react with appropriate urgency to engage & partner with the right leaders, and proactively facilitate problem solving. A successful candidate in this role will have an interest in understanding how Technology can impact a wide array of customer & internal partner needs. The ideal candidate will be organized, detail-oriented, and demonstrate strong bias for action.

As an Executive Assistant II, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as townhalls meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you'll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.

Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture. You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.

Key job responsibilities :

• Ownership of calendar management for the CTO. Plan, negotiate, and schedule meetings to accommodate managers and others. Use discretion and judgment to determine priority of meetings.
• Manage complex travel arrangements and event planning such as offsites or team celebrations. Complete business expense claims promptly and follow up on reimbursements if necessary.
• Utilize time management and organizational skills to juggle responsibilities and strategize efficiency and priority. Organize and maintain information that may be sensitive, confidential or technical in nature.
• Identify opportunities to improve work processes to leverage own and department's workload.
• Collaborate with other Executive Assistants and business partners on key business events and meetings.

About the team :

F2 Subsidiary Tech supports both Zappos and Shopbop, Amazon Fashion subsidiary businesses with teams in Madison, WI, New York, NY, and Las Vegas, NV. F2 Subsidiary Tech teams supports the full breadth of the Zappos / Shopbop businesses, using both Amazon and bespoke systems to deliver innovative solutions that maximize our teams capabilities and Amazon advantage.