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Legal Secretary Litigation

Legal Secretary Litigation

The Bachrach GroupNew York, NY, US
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Job Description

Job Description

Location : New York, NY

Schedule : Monday–Friday, 9 : 30 AM to 5 : 30 PM

A highly regarded law office in New York City is seeking an experienced Legal Secretary to join its administrative support team. This role is essential to ensuring seamless daily operations for a group of attorneys and legal professionals. The ideal candidate will bring a client-focused mindset, strong organizational skills, and a proactive approach to legal administrative support in a fast-paced environment.

Responsibilities :

  • Draft, format, and revise legal correspondence, filings, and other documents with a high level of accuracy
  • Support attorneys with the intake of new matters, including conflict checks and the preparation of required forms and documentation
  • Track and enter attorney billable hours daily using firm timekeeping software
  • Maintain up-to-date client files both electronically and in print, in accordance with firm protocols
  • Coordinate with internal departments and legal teams to ensure efficient administrative and legal support
  • Prepare expense reimbursements and related documentation for submission
  • Collaborate with the billing department to process monthly invoices and track receivables based on client-specific requirements
  • Organize domestic and international travel, including booking accommodations, transportation, and preparing detailed itineraries
  • Arrange internal and external meetings, including scheduling, room bookings, and hospitality needs
  • Serve as a communication liaison by handling phone calls, emails, and client inquiries with professionalism and discretion
  • Manage incoming and outgoing mail, ensuring timely routing and follow-up

Skills & Experience :

  • Strong legal document formatting with pleadings, motions, and briefs
  • Proficiency in e-filing systems and familiarity with procedures in both New York State and Federal Courts
  • Excellent verbal and written communication skills
  • Demonstrated professionalism and ability to interact with clients and colleagues with discretion and tact
  • Ability to handle sensitive information with confidentiality
  • Strong time management and multitasking capabilities, particularly under tight deadlines
  • Technologically savvy, with experience in document management systems (such as iManage) and Microsoft Office Suite
  • Proven ability to work independently and collaboratively within a team environment
  • Bachelor’s degree strongly preferred
  • At least 4 years of experience in a legal secretarial or legal administrative assistant role within a law firm setting
  • Exposure to or experience supporting attorneys in Securities Litigation or Enforcement matters is a plus
  • Familiarity with Bankruptcy Litigation procedures is desirable

    • Company Description

    The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.

    Company Description

    The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.

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    Legal Secretary Litigation • New York, NY, US