Development Coordinator / Major & Principal Gifts

Job Description

Job Description

Position : Development Coordinator / Assistant to the Chief Advancement Officer

Department : Development & Alumni Relations

Location : Caroline Saltonstall Building

Hours : Full-time; generally 8 : 30 AM – 5 : 00 PM M-F but some weekend and evening flexibility required

FLSA : Non-exempt

Milton Academy is an independent college preparatory K–12 school, boarding and day in grades 9–12, located south of Boston.

Milton Academy cultivates in its students a passion for learning and a respect for others. Embracing diversity and the pursuit of excellence, we create a community in which individuals develop competence, confidence and character. Our active learning environment, in and out of the classroom, develops creative and critical thinkers, unafraid to express their ideas, prepared to seek meaningful lifetime success and to live by our motto, “Dare to be true.”

Summary of Position

The Development Coordinator / Assistant to CAO will provide crucial administrative and program support for Milton Academy’s advancement initiatives, with a concentration in major / principal gifts and stewardship, that are central to driving the school’s strategic vision. The coordinator will play a key role in supporting the Chief Advancement Officer (CAO) in all areas related to leading a mid-sized team of development and alumni relations professionals, and will also collaborate closely with colleagues to execute ongoing and special projects including but not limited to support for major / principal donor cultivation, proposals, stewardship, and other communications, Trustee and leadership volunteer pipeline development, and campaign preparation initiatives.

Essential Functions and Responsibilities

Work closely with the Chief Advancement Officer to support all aspects of leading a comprehensive fundraising and engagement program.

Support all aspects of front-line development work of the CAO and high-level school leaders (board members, Head of School, key volunteers) including visit preparation, appointment scheduling, travel arrangements, expense reconciliation and post-meeting / event follow-up.

Draft written materials with a special focus on major / principal donors and prospects, including meeting briefings, donor profiles, proposals, presentation decks, thank you letters, Trustee communications, school / campaign updates, general stewardship, and gift documentation.

Using Raiser’s Edge database, enter donor and activity data and run standard queries, exports, and reports as needed.

Provide staff support for Development and Nominations / Governance Trustee committees and leadership volunteer & campaign councils, coordinating with colleagues to facilitate department-wide reporting.

Manage CAO calendar and schedule, coordinating closely with internal and external stakeholders including the Head of School office, donors, alumni, and Trustee offices.

Track budget activity for the CAO, run monthly budget reports, coordinate with budget managers and Business Office on annual department budget submission, process invoices and receipts as needed.

Provide support to the CAO on human resource matters including supporting the onboarding of new colleagues.

Collaborate with colleagues to assist with special Advancement initiatives as needed, including Reunion, Giving Day, and other projects.

Coordinate office-wide administrative projects as needed.

Other duties as assigned.

Supervision to be received : Reports directly to the Chief Advancement Officer

Supervision to be exercised : None

Education

Required : Bachelor’s degree

Preferred : Experience

Required : 1+ years of work experience

Preferred : Experience in an academic environment

Technical

Required : Proficiency in Microsoft Office suite

Preferred : Facility with databases, preferably Raiser’s Edge

Physical Abilities

Required : Must be able to work at a computer for up to 8 hours each day in conjunction with OSHA requirements. Must be able to lift medium sized packages (up to 10 pounds). Must be able to move around the Milton Academy campus.

Other required experience and abilities

Required :

Be a genuine, invested, curious, and flexible team player.

Ability to manage and balance competing priorities, complex situations and tight deadlines in a fast-paced environment.

Exceptional written and verbal communication skills are critical. Attention to detail, including ability to edit and proofread documents.

Excellent interpersonal skills, a cheerful demeanor in the office, and ability to relate effectively with alumni, parents, friends, colleagues and business professionals in person and on the telephone.

Eager to be part of a team and develop a keen understanding of the work of the development office.

Display a high level of discretion when dealing with sensitive information.

All interested internal candidates must complete an application for promotion or transfer and inform your supervisor as soon as possible.

The essential functions and basic skills have been included in this job description; it is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This position description is subject to change at any time.

Milton Academy is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any category protected by federal, state, or local law, including but not limited to race, color, sex, sexual orientation, gender identity, gender expression, religion, disability, age, genetic information, veteran status, ancestry, citizenship or national or ethnic origin.